Finance & Purchasing Admin

- Job Responsibility:

- Monitor and follow up on accounts payable and receivable, including invoices, payments, and revenue collections.

Maintain accurate transaction records and reconciled bank statements to ensure compliance with the Group’s accounting standards.

- Participate in month-end and year-end closing procedures and tax reporting.

-Ensure adherence to the Group’s financial policies and internal controls.

- Monitor and control expenses to ensure adherence to budgetary constraints.

- Research and identify qualified vendors for various goods and services.

- Track vendor performance and maintain positive relationships.

- Process purchase orders and ensure timely procurement of goods and services.

- Evaluate vendor performance and negotiate favourable terms.

- Manage the end-to-end process of invoice verification, approval, and payment.

- Resolve any discrepancies in invoices and receipts.

- Issue purchase orders and manage inventory levels, ensuring sufficient stock without overspending.

- Monitor industry trends and identify opportunities for cost reduction in purchasing.

- Conduct periodic stock audits to ensure accuracy.

Job Requirements:

- Solid understanding of accounting principles and practices, including double-entry bookkeeping.
- Meticulous attention to detail and accuracy in financial record-keeping as well as purchasing processes.
- Proficiency in accounting software (e.g., Odoo, Xero) and spreadsheet applications (e.g., Microsoft Excel, Google Sheets) and comfortable learning new software programs.
- Strong analytical and problem-solving ability.
- Excellent organizational, time management, and communication skills.
- Familiarity with purchasing and procurement processes.
- Knowledge of retail inventory management practices.
- Strong understanding of vendor relationships and negotiation techniques.