Office Admin Assistant  

1. Administrative Support: Provide administrative support to ensure efficient operation of the office. Handle incoming calls, emails, and other communications. Manage filing systems and maintain office supplies inventory.
2. Data Entry and Record-Keeping: Input and maintain accurate data into various systems and databases. Organize and update files, records, and other documents as needed.
3. Scheduling and Coordination: Schedule appointments and meetings. Coordinate travel arrangements and manage calendars for executives or team members.
4. Customer Service: Act as the first point of contact for visitors and clients. Greet visitors, answer inquiries, and direct them to the appropriate person or department. Provide excellent customer service to clients and guests.
5. Financial Tasks: Assist with basic accounting tasks such as invoicing, processing payments, and maintaining financial records. Reconcile expenses and prepare reports as needed.
6. Communication: Draft and distribute correspondence, memos, letters, and forms. Ensure effective communication within the office and with external parties.
7. Project Support: Assist in coordinating and executing various projects and initiatives. Provide logistical support for meetings, conferences, and events.
8. Office Management: Help maintain office efficiency by implementing and improving administrative procedures and systems. Ensure the office is organized, tidy, and well-maintained.
9. Team Collaboration: Collaborate with colleagues and team members to achieve common goals. Assist other departments or team members with administrative tasks as needed.
10. Ad Hoc Tasks: Perform other duties and responsibilities as assigned by management.

• Education: High school diploma or equivalent; additional certification or training in office administration is a plus.

Experience:

• 1-3 years of experience in office administration or related field.
• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with office equipment (e.g., printers, scanners, fax machines).
• Familiarity with basic accounting principles and bookkeeping tasks.
• Experience in customer service or receptionist roles is advantageous.

Skills:

• Excellent communication skills, both verbal and written.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy in completing tasks.
• Ability to prioritize tasks and manage time effectively.
• Problem-solving skills and ability to work independently.
• Basic knowledge of administrative procedures and office management systems.
• Proficiency in typing and data entry.