Admin Assistant

Company Profile:

Autism Recovery Network (ARN) is the leading Applied Behavior Analysis (ABA) service provider in Asia for children with Autistic Spectrum Disorders (ASD). We have been providing effective quality treatment programs in Hong Kong, Singapore, Manila, Taiwan and Indonesia since 2005. We place an emphasis on Verbal Behavior which often seen as an adjunct to ABA. VB attempts to capture a child's motivation to develop a connection between the value of a word and the word itself, which ensures that the child with autism truly understands what he has learned. Together with other technical refinements, the VB approach can bridge some of the gaps seen in traditional ABA programming by promoting a more flexible and dynamic learning experience. We believe that every child is a unique individual with different strengths and abilities, therefore we tailor our education programs to each individual child to provide significant learning opportunities and benefits for him or her. With the right learning opportunities and recovery programs, we can maximise your child's potential. We work closely with parents - to ensure children get the best possible support.

Job Responsibilities:

1. Assist in running day-to-day operations in the center
2. Assist in scheduling the therapists with their students
3. Assist in making adjustments to schedule when needed
4. Assist in arrival and departure routines of the students
5. Maintain records and monitor attendance of staff and students
6. Assist in running regular and special events in the center
7. Answer and direct phone calls
8. Organize and schedule appointments
9. Plot meetings and take detailed minutes
10. Write and distribute email, correspondence memos, letters, and forms
11. Assist in the preparation of regularly scheduled reports, billings, and invoices
12. Develop and maintain a filing system
13. Update and maintain office policies and procedures
14. Maintain company contact lists
15. Book travel arrangements and arrange logistics for staff and visitors
16. Provide general support to visitors
17. Act as the point of contact for clients
18. Liaise with Clinical Director and fellow admin personnel to handle requests and queries from the staff
19. Manage regular postings to company’s social media accounts
20. Perform ad hoc tasks (e.g., printing reports, materials, checking supplies, etc.).

Requirements:

1. College degree holder
2. Proven experience as an Administrative Assistant or as a Secretary
3. Fluent in speaking, reading, and writing in English and Bahasa languages
4. Excellent written and verbal communication skills
5. Proficiency in MS Office (MS Word, MS Excel, and MS PowerPoint)
6. Excellent time management skills and the ability to prioritize work
7. Keen attention to details and excellent problem-solving skills
8. Knowledge of office management systems and procedures
9. Working knowledge of office equipment like printers, etc.
10. Strong organizational skills with the ability to multi-task