ADVISOR – PROCUREMENT & CONTRACT

Some of your duties will include:

• Develop, prepare, implement and emphasis PROCUREMENT & CONTRACT policy, procedure, and system, and monitor the synergy of company procedures with its suppliers;
• Ensure purchase of goods is implemented through an effective purchase and stocks approval especially in terms of cost, quality, quantity, guarantee and availability.
• Provide direction and coordination with the Business Process Group regarding the development, implementation and updating of the supply and transport consolidation modules of the SAP materials management system, Quadrem E-Business systems. OAS Strategize system and other systems.
• Develop plans and strategies of goods purchase by referring to the requirements of end user departments and provide regular progress report of all activities of the goods procurement.
• Develop contract plans and strategies based on user department contracting requirements and provide regular progress status reports of all contracting activities.
• Develop, apply goods procurement fully utilizing best practices and driving to ensure maximum use of the SAP Material Management Modules, E-Management, E-Business and related base case and global supply chain enabled systems, assisted by IT Department.
• In conjunction with the IT Department, develop, implement and update the contracting components of the SAP contract management, E-business and related systems.
• Give work group direction, resolve problems, prepare schedules and set deadlines to ensure timely completion of sourcing, purchasing, expediting, shipping, importation, distribution and payment of goods, commodities, equipment and materials procured throughout the department.
• Manage approval of supplier’s stocks and administration activities related to compliance with government regulations, interaction, claim, guarantee, return and repair (of goods), hazardous materials management, payment, correspondence, meeting review, taxes, insurance, obligations, etc.
• Develop and maintain standard document of stocks approval and train employees to prepare official documents, which is adjusted with special requirement of the goods to support business operation and construction activities.
• Ensure timely and professional services for end user departments in preparing and evaluating tender, negotiation with tender companies, provide recommendation to management for approval, commercial public administration and complete existing requests.
• Support the Global Environmental group through reporting and compliance with procedures including completion of procurement activities as related to IMS, 5 Star, ISO, OSAS, and Data Acquisition Workbook
• Manage contract and contractor administrative matters relating to Government regulatory compliance and interaction, claims, disputes, invoicing/payments, correspondence, review meetings, back charges, taxes, insurance, liability, indemnities, bonds and retentions.
• Develop and maintain standard contract documents and train staff to prepare formal contract documentation customized to suit specific contract requirements of business operational and construction activities.
• Ensure timely and professional service to user departments in the preparation and evaluation of bids, negotiation with bidders, and recommendation to management for approvals, preparation of contract documentation, issuance of award of contracts and regret letters, general commercial administration and overall contract management and close out of contracts.
• Provide specific focus and compliance to contract management and contractor activities with respect to company standards for health safety and loss control, environmental management, external relations and local business initiatives and support.
• Approve Review and monitor Procurement & Contract Department capital and operating budgets.
• Manage department routine and projects annual business planning (budgeting) process (headcount, Opex, Capex, and closure cost), identify issues, and propose improvements.
• Ensure that programs are conducted within approved budgetary constraints.
• Be accountable for approval of purchases and expenditure within the delegated limits of authority.
• Review monthly cost and production against budget, and identify improvements.
• Reforecast budget if necessary
• The budgeting and costing process are assisted by relevant subordinates
• Undertake negotiation for budgets and financial plans with relevant groups and individuals in ways that build commitment to the plans. all requests for contracts and execute all contracts on behalf of company.

 What skills and experience do you need?

• Bachelor degree in business, law, engineering, supply chain or equivalent; Have Post Graduate Degree or other International Certifications in Supply Chain Management is preferable;
• Have minimum 12 -15 years of experience in procurement and contract management in SCM Mining and Non Mining commodities such as Heavy Equipment Mining (Caterpillar, Liebherr, Komatsu, etc), Medium Equipment & Lifting Equipment, the spare parts, Processing Plant/ Fixed Plant, Power Plant, LNG, Combined Cycle Power Plant, and General Support function commodities (familiar with transportation, logistic, security, medical services, general cleaning facilities and catering general cleaning, etc) with a minimum 7 of those years working in a similar position as Advisor/ Superintendent/ Jr Manager Procurement & Contract;
• Have been exposure in local and international sourcing and strategic contract both from Mining and Non Mining
• Previous experience in SAP would be preferable;
• Have background and experience in developing strategic long term project planning and relationship building; Sound understanding of the international and relevant Indonesian business, legal system, company law, immigration, manpower, tax, importation, mines and energy regulations; Full understanding of effective supply chain business processes, procedures and technology; Well refined presentation building and presentation skills in both English and Bahasa Indonesia;
• Have middle level operational inspector certificate (POM) or qualifications certificate recognized by KaIT (Chief Mines Inspector) in accordance with level of position;
• Strong leadership and organizational, scheduling & time management skills; Ability to work both independently and as a team player and thrive in a fast paced, high pressure environment dependent on managing multiple project timelines and schedules simultaneously; Ability to communicate well, and work productively with internal and external individuals; A commitment to safety and a desire to maintain our Indonesian mining operations to world class international safety standards; Demonstrate strong conceptual skills, and capable of developing lateral and practical solutions; High level of integrity and commitment; Good analytical, conflict resolution, sound decision making skills;
• Excellent communication skills in English both verbal and written and computer literate.

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