Assistant to Managing Director

The Assistant to the Managing Director plays a pivotal role in providing comprehensive administrative and executive support to the Managing Director. This position requires exceptional organizational skills, strong communication abilities, and the capability to handle a wide range of tasks efficiently. The successful candidate will be a key liaison between the Managing Director and various internal and external stakeholders, contributing to the smooth operation of the organization.

Responsibilities:

• Provide high-level administrative support to the Managing Director, including managing calendars, scheduling meetings, arranging travel itineraries, and handling correspondence.
• Act as the primary point of contact for internal and external communications addressed to the Managing Director, ensuring timely responses and appropriate prioritization.
•  Prepare and edit reports, presentations, and other documents on behalf of the Managing Director, ensuring accuracy and professionalism.
• Assist in coordinating special projects and initiatives led by the Managing Director, collaborating with cross-functional teams to ensure project milestones are met.
• Maintain confidentiality and integrity of sensitive information, documents, and files related to the Managing Director's office.
• Coordinate and facilitate meetings attended by the Managing Director, including agenda preparation, minute-taking, and follow-up on action items.
• Build and maintain effective relationships with internal teams, external partners, and clients on behalf of the Managing Director, representing the organization professionally.

Requirements:

• Bachelor's degree in Business Administration, Management, or related field preferred.
• Proviciency in English is a must, Mandarin speaker is preferable
• Proven experience (6 years) in an executive assistant or administrative support role, preferably supporting C-suite executives or senior management for Manufacture company.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, with a high level of professionalism and diplomacy in interactions with stakeholders at all levels.
• Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Experience with calendar management and virtual meeting platforms is desirable.
• Demonstrated ability to handle confidential information with discretion and maintain a high level of confidentiality.
• Strong analytical and problem-solving skills, with the capacity to anticipate needs and proactively address issues.
• Ability to work effectively both independently and collaboratively within a team-oriented environment.
• Flexibility and adaptability to changing priorities and responsibilities, with a proactive and can-do attitude.
• Impeccable professional demeanor, with a commitment to representing the Managing Director and the organization in a positive light.