Company Secretary

Responsibilities:

• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Prepare and organize documents, reports, and presentations.
• Handle incoming calls, emails, and other communications on behalf of executives.
• Schedule and coordinate meetings, conferences, and appointments.
• Prepare meeting agendas and take minutes of meeting.
• Organize and maintain meeting rooms, including necessary equipment and materials.
• Draft, proofread, and edit correspondence, reports, and other documents.
• Maintain an organized filing system for important documents and records.
• Act as a liaison between executives and internal/external stakeholders.
• Handle inquiries and requests, redirecting them to the appropriate personnel when necessary.
• Handle sensitive and confidential information with the utmost discretion.
• Ensure compliance with privacy and data protection policies.

Requirements:

• Bachelor's degree in business administration, Secretarial Studies, or related field.
• Proven experience as an executive secretary or administrative assistant at least 2 years.
• Proficiency in English (spoken and written), Mandarin is preferable.
• Familiarity with office management systems and procedures.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in MS Office Suite and other relevant office software.
• Ability to multitask and prioritize tasks effectively.
• Willing to be placed at Kawasan Industri Kendal