Executive Secretary

Responsibilities & Duties:

• Create a long term schedule for the executive
• Ensure that the executive attends all important meetings
• Manage the executive's phone calls
• Conduct any research the executive needs
• Make travel arrangements on behalf of the executive
• Problem solve any issues that the executive requests
• Schedule meetings for the executive
• Communicate between the executive and employees
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned by Director and General Manager

Qualification :

• Proven experience in preparing drafts for the documents and contracts
• Having excellent knowledge of the corporate documents
• Minimal 3 Years’ Experience as Executive Secretary or similar administrative role
• Proficient in MS Office and “back-office” software (ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Having Driving License ( SIM A )
• Excellent English language both Speaking and Writing
• Integrity and confidential
• Degree in business administration or relative field