Facility Admin (General Affair)

General Office Admin

• To manage activities relating to the office facilities liaising with the relevant suppliers including ordering departmental supplies and managing office equipment repairs.
• Manage Transportation, Security guard vendor & Catering for the Service Shop
• Fully responsible for cleanliness in all facility areas
• Management of employee facilities (Air Conditioners, Toilet, Copier etc.)
• Conduct Gemba activity periodically to check for abnormalities in Facility area; take corrective actions immediately and prepare preventive action plans.
• Manage office consumable needs; office stationery, pantry supplies, office furniture, printing supplies and equipment, domestic and international courier accounts, etc.
• Coordinate timely payment of all bills and Invoices related with facility, utility, and office supplies.   
• PIC of company asset (manage quality and maintenance records and provide regular quantity reports of company assets, for example factory key, vehicle, CCTV, etc.
• PIC of Employee Medical check-up (arrange, review and follow up, coordinate with HSE to define MCU needs)
• Maintain accurate and up-to-date manual & electronic office administrative filing systems
• Promote Elliott’s corporate culture and friendly atmosphere through successful intercommunication and team-building

Purchase Order Management

• Obtain and evaluate quotations from suppliers for services / contractors
• Place purchase order on selected vendor / supplier

Travel

• Manage travel arrangements (hotels / airlines / travel agent /Taxi / travel advances, etc.)
• Manage annual agreements for best rates with travel vendors

Other

• Any other job assignments as may be required by the Company, from time to time