Finance & Procurement Admin (Q2)

Job Overview:
Responsible for managing financial records, coordinating Procurement Administration, and liaising with internal general affairs to facilitate efficient operations. 
Key responsibilities:

1. Financial Record Keeping: Maintain accurate and up-to-date financial records, including invoices, receipts, and purchase orders.
2. Accounts Payable: verify the accuracy of invoices and ensure timely payment.
3. Accounts Receivable Management: monitor outstanding invoices, follow up with internal account services for payment collection
4. Budget Monitoring: Assist in budget preparation and monitor expenses to ensure adherence to budgetary constraints.
5. Procurement Coordination: Coordinate procurement registration, such as vendor registration and database maintenance
6. Expense Reporting: Prepare and submit expense reports for reimbursement within the cut-off time and company financial calendar
7. Compliance Monitoring: Ensure compliance with internal policies and external regulations related to finance and procurement.
8. Documentation Management: Maintain organized documentation related to financial transactions, contracts, and procurement database.
9. Handle general administrative tasks such as managing correspondence, scheduling meetings, maintaining office supplies and agreements.

Collective Responsibilties:

• AR & AP planning
• Administration compliance
• General affairs
• Office opex and management
• Company meetings 
• Database management

• A bachelor's degree in finance, business administration or accounting
• Previous experience in finance, procurement, or administrative roles is essential.
• Understand in financial management principles, including accounts payable and receivable, budgeting
• Strong attention to detail and accuracy in financial record-keeping,
• Highly organized in data entry and documentation management.
• Proficiency in financial software systems such as slack, zoom, dropbox
• Adherence to ethical standards and integrity in handling financial transactions
• Willingness to stay updated on industry trends