General Administration Staff

Job Description

• Creating, checking, managing shipment parts (both domestically and internationally), and closing procurement process as per team requests. 
• Collaborating with related divisions to oversee the procurement process, ensuring items are delivered promptly to users. 
• Checking and maintaining records of equipment inventory and office supplies, ensuring everything is accounted for promptly. 
• Overseeing the flow of cash advances, which includes managing expenses, invoices, and preparing reports for the Finance Department. 
• Handling all mediums used for purchasing needs, including e-commerce platforms and internal systems. 
• Managing administrative tasks requested by the Division Leader, including official travel arrangements, drafting official letters, and more. 
• Building and maintaining strong relationships with relevant divisions. 
• Utilizing computerized spreadsheets and databases to organize data and generate reports. 
• Keeping administration policies up-to-date and ensuring all team members are informed. 
• Taking on any other relevant tasks as requested by the Division Leader.

Requirements

• Candidate must possess at least a Diploma Degree in any major preferably Management. 
• Fresh graduates are welcome to apply. 
• Have an experience working as a secretary is preferred. 
• Proficiency in Microsoft Office and Google-based services is essential. 
• Good administrative skills, coupled with a positive attitude, effective time management, good communication, and teamwork skills. 
• Excellent communication in English both oral & written. 
• Assertive, helpful, careful, energetic, and have the ability to work in a fast-paced environment. 
• Flexibility to travel to workshops in Salatiga or Semarang, and test sites across Java and Bali. 
• Applicant must be willing to work in Salatiga.