AlamatDESCRIPTION OF DUTIES
Under the direct supervision of the Administrative Officer and general supervision of relevant Technical Leader, the incumbent will perform the following duties :
- 1. Coordinate, provide guidance on operational issues to the programme and management teams of the office;
- 2. Coordinate all administrative, human resources, logistics and financial work of the Organization in and outside the ERP;
- 3. Contribute to development and management of Country Office work plan / budget; (planning, monitoring and evaluation);
- 4. Management of office travels;
- 5. Support in organizing meetings and events;
- 6. Facilitating human resources management;
- 7. Resources management including finances, logistics and other assets;
- 8. Management of procurement services and inventory of office assets;
- 9. Operational support in the field locations;
- 10. Support of spot checks and assurance activity plans during and after implementation;
- 11. In collaboration with the security focal point, ensure safety and security of all staff members and equipment;
- 12. Mentor support staff by improving their technical and substantive financial skills and creating work processes that maximize their contribution;
- 13. Provide guidance and advice to staff, consultants, counterparts as well to participants to various meetings on financial matters and entitlements when and as needed;
- 14. Ensure office compliance with WHO guidelines by regular monitoring and reporting on the Key Performance Indicators (KPIs);
- 15. Prepare regular management reports on implementation of Office work plans and activities;
- 16. Disseminate information on administrative procedures to all staff at WCO and assist staff in adhering to WHO administrative procedures;
17. Perform any other duties as assigned by the Administrative Office or relevant Team Leader.
REQUIRED QUALIFICATIONS
Education
Essential : Bachelor's degree in management, logistics, finance, project management, public or business administration, or other relevant social sciences.
Desirable : Master's degree in management, logistics, finance, project management, public or business administration.
Experience
Essential : At least one (1) year of experience in project or programme management, general administration, or related fields.
Desirable : Proven experience in managing a team and in supporting complex operational processes and applying technical expertise.
Working experience in International organization or large private company
Skills
- Ability to independently lead small teams dealing with operational works and liaise with all Units in the Office.
- Ability to apply technical knowledge in day-to-day work.
WHO Competencies
- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Producing results
- Ensuring the effective use of resources
Use of Language Skills
Essential : Expert knowledge of English. Expert knowledge of Bahasa Indonesia.
