Alamat
Bentuk pekerjaanJob Descriptions
Operation and Administrative Activities:
- Coordinate administrative and support activities for Executive Education daily activity.
- Establish, select, implement and coordinate office procedures and systems.
- Handle office management supplies, stock and non-stock budget process and request
- Assist Executive Education Director for budgeting process.
- Sort and prioritize incoming information, requests and communicate accurately for optimal decision-making.
- Administer and organize various important information and documents needed by the management (planning, contacts, management, appraisal, travels and other confidential matters)
- Maintain and update efficient and effective record documentation
- Develop, maintain and update effective filing system for the management needs and requirements (including store classified and confidential files)
- Maintain and develop payment system process
- Coordinate with internal and external parties to organize various aspect and component required to initiate, execute and finalize major project.
- Maintain and develop good relationship within Executive Education internal team
- Arrange, attend department meetings and prepare minutes of meeting
- Plan schedule and arrange director’s appointments (including transportation/accommodation arrangement, inform/contact related parties)
- Evaluate administrative activities periodically and provide input/ solution to enhance process effectiveness
Project Support Activities:
- Handle payment request process for Executive Education activities (e.g., invoice, material development, profit sharing for external coordinator, etc.).
- Prepare tax documents related to payment proses (e.g., tax calculation & recapitulation, etc.).
- Handle payroll process for trainers (weekly and monthly).
- Prepare and send payment slip to trainer (monthly)
- Handle invoice project’s request to Finance Division.
- Prepare agreement for trainer and consultant (provide form jasa pengajar, perjanjian jasa pengajar/ konsultan), send report to Legal team quarterly.
- Assist preparation and implementation of gathering event/field trip for facilitators.
- Maintain and monitor payment schedule and its budget.
- Prepare the project expenses, profit, and budget realization report.
- Assist in the quality assurance process for training documents (e.g., quality assurance process for training materials/ module, maintain the process flow, etc.).
Management Support Activities:
- Provide Report to direct Supervisor
- Suggest improvement process related to activities in area of responsibilities (especially related to time concern, effort and cost)
- Perform activities related to Quality Management System
- Perform additional tasks related to key responsibilities as required by Direct Supervisor
Education Requirement:
- Minimum Bachelor Degree
Work Exposure/ Experience:
- Minimum 2 years of working experience
Special Skill: Office management/administration
- Project management
- Experience in project database maintenance
- Databases
- Project Management
- Time Management
Based on our belief in God, our passion for education, and our view of a bright future, we are committed to developing the nation and to building a global community through education and technology.
This commitment is reflected in the values of Bina Nusantara, which become the guidance of our actions:
- Striving for excellence.We continuously do our best to achieve high quality results in every aspect of our work.
- Perseverance.We stay calm, focused, never give up, and quickly recover in overcoming challenges.
- Integrity.We are honest, transparent, sincere, and courageous in doing the right thing.
- Respect.We Care for others; we value differences and contributions from every individual
- Innovation.We encourage creative, breakthrough, and sustainable ideas to continuously improve processes in order to achieve better results.
- Teamwork.We believe in the importance of collaborative, effective, and trustful working relationships as one team.
