AlamatUNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP is the leading United Nations organization in fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP.
\"Indonesia has already started to integrate climate change adaptation {CCA) into development planning. The National Adaptation Plan process in Indonesia has its foundation in the National Action Plan for Climate Change Adaptation {RAN-API 2013-2025). A review of the RAN-API was conducted in 2019. The updated RAN-API provides up-to-date information and data on climate projections, hazards and impacts in Indonesia and identifies priority sectors- marine and coastal, water, agriculture, and health-for adaptation action.
While Indonesia's adaptation planning process is considerably developed, several barriers to enhanced adaptation planning and implementation of adaptation options remain. These include a lack of effective coordination, the absence of an updated adaptation plan, inadequate focus on identifying adaptation options in vulnerable areas, unavailability of detailed information and vulnerability assessments for adaptation planning at national and sub- national levels, and challenges in tracking adaptation-related investment at national and sub- national evels. In addition, the lack of capacity for adaptation planning and budgeting is a cross-cutting issue for national ministries and sub-national governance structures.
The main objective of this National Adaptation Plan {NAP)-Green Climate Fund {GCF) project is to ensure that the RAN-API is well coordinated, implemented, and monitored. The project has both a national and sub-national dimension: it will support the next update of the RAN-API and enhance relevant assessment and budgeting systems.
The project will also demonstrate sub-national landscape-based adaptation planning approaches in the archipelagic island site of Wakatobi that can potentially be scaled up in the future.
The main outputs of this proposed project are:
1. National Action Plan for Climate Change Adaptation (RAN-API) updated and Climate Change Adaptation ( CCA) integrated in budgeting systems.
2. Vulnerability and risk assessment process (SIDIK) enhanced at national level for sectors identified in the National Determined Contribution (NDC) adaptation component.
3. Integrated risk assessment and landscape-based adaptation planning and budgeting established in Wakatobi.
This position is under overall guidance and report to the National Project Coordinator. S/he will support the Project Management Unit. The incumbent will coordinate with various units to support the large and highly complex project on finance, procurement, HR, security, communication, monitoring, reporting and project administration.
Scope of Work
1. Support the project team to ensure effective project planning and implementation focusing on achievement of the following results:
• Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.
• Implement project standard operating procedures in line with the government and UNDP's regulations.
2. Support to the effective reporting on progress of project implementation.
• Support the administration in preparing annual and quarterly work plans as well as project board meetings, audit, operational and financial closure of a project.
• Support to the preparation of quarterly project reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner.
• To provide administrative support for preparation of results-oriented progress reports.
3. Provides administrative support to the Project Management Unit focusing on achievement of the following results: 2
• Support the focal point for Administrative and office coordination of project mplementation activities to process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements,training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc.
• Provision of general office assistance such as response to simple information requests and inquiries; reviews, logs and routes incoming correspondence; establishment of filling system and maintenance files/records; organization of meetings, workshops; routine administrative tasks, including maintaining attendance records, assessing telephone billing, etc.
4. Support strategic partnerships, communication, and support to the implementation of resource mobilization.
• Support in updating database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project.
• In coordination with UNDP's Communication unit and other relevant counterpart communications department, support documentation of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project.
5. Support knowledge building and knowledge sharing focusing on achievement of the following results:
• Participation in the training for the operations/ projects staff.
• Contributions to knowledge networks and communities of practice
6. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that:
• Human rights and gender equality is prioritized as an ethical principle within all actions;
• Activities are designed and implemented in accordance with \"Social and Environmental Standards of UNDP”.
• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected with in all implementations including data production.
• Differentiated needs of women and men are considered.
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created.
• Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.
7. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement
The NPSA holder will work under the overall supervision of UNDP's NAP National Project Coordinator.
Competencies Core Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Thematic Area
Name
Definition
Business management
Digital Awareness and Literacy
Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usageor through understanding their impact and empowering othersto use them as needed
Business management
Working with Evidence and Data
Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
Business Management
Project Management
Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
2030 agenda- people
Gender
Gender mainstreaming
Finance
Budget management
Ability to support budgetary aspects of work planning process, drawing and management of team budgets
Business Management
Operations Management
Ability to effectively plan, organize, and oversee the Organizational business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms
Business Management
Customer Satisfaction/Client Management
Ability to respond timelyand appropriately witha sense of urgency, provide consistent solutions, and delivertimely and qualityresults and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.
Minimum Qualifications of the Successful NPSA
Min. Academic Education Secondary education is required.
University degree (Bachelor's degree) in finance, public health, administration, management, social study and related will be given due consideration, but it is not a requirement.
Min. years of relevant Work experience
Minimum 4 years (with High School) or 1 year (with bachelor’s degree) of professional experience in administrative tasks
Required skills and competencies
• Fully computer literate (MS Office);
• Demonstrated keen interest in the work of the
UN;
• Demonstrated the ability to successfully interact with individuals from different
cultural backgrounds and beliefs which include willingness to try and understand and be tolerant of different opinions and views.
• Good interpersonal skills.
• Full time availability for project management
support duties is essential.
Desired additional skills and competencies
-Experience working with Government and UN/UNDP procedures would be desirable.
-Experience working computer: spreadsheet and database packages.
-Experience in collecting administration reports.
-Previous experience supporting the team for travel and procurement management are highly desirable.
-Experience in managing database especially database relevant to public and development partners private sector, civil society would be highly desirable
Required Language(s) (at working level)
Fluency in English is required.
Fluency in Bahasa Indonesia is required.
Professional Certificates : n/a
