Project Document Control

Some of your duties will include:

• Responsible for managing, organizing and tracking documents related to construction projects.
• Ensure the PROJECT DOCUMENTs are up-to-date, accurate, accessible and properly filed
• Maintaining an accurate and up-to-date filing system for PROJECT DOCUMENTs, both electronically and physically.
• Ensuring that all PROJECT DOCUMENTs are properly formatted, reviewed, approved, and distributed to the appropriate parties in a timely manner.
• Working closely with project managers, engineers, architects, and other stakeholders to identify DOCUMENT CONTROL requirements and ensure compliance.
• Reviewing PROJECT DOCUMENTation for completeness and accuracy and ensuring that all relevant documents are accounted for.
• Creating and maintaining document registers, logs, and tracking systems, and ensuring that all DOCUMENT CONTROL procedures are followed.
• Providing training and support to project team members on DOCUMENT CONTROL procedures and requirements.
• Identifying potential risks and issues related to DOCUMENT CONTROL and working with the project team to mitigate them.
• Coordinating with external parties, such as subcontractors and vendors, to ensure that all project-related documents are received and processed in a timely manner.
• Preparing regular reports on DOCUMENT CONTROL activities and presenting them to project management as required.
• Staying up-to-date with industry standards, best practices, and emerging technologies related to DOCUMENT CONTROL and making recommendations for improvements as appropriate
• To manage, control whole Project Technical documents in the document storage system in compliance with applicable international standard requirements, by collaborating with internal & external ISO auditors
• To support with general office and admin support

What skills and experience do you need?

• Tertiary Degree in Technical Engineering (Civil, Mechanical, Electrical or Industrial) or librarian with Intensively involved in Engineering & Construction Projects 
• Have minimum 10 years’ experience in EPC industry / Construction Project Development preferable have exposure in Mining, Construction, Petrochemical, LNG, Combined Cycle Power Plant project, which at least 8 years in a similar or equivalent position as Document Controller in Technical Document Control management and minimum 3 years in site based with demonstrated project management.
• Able to operate Supplier Data Management System SDMS, Familiarity with DOCUMENT CONTROL software, such as Aconex, Procore, or SharePoint
• Familiarity with industry standards and best practices related to DOCUMENT CONTROL, such as ISO 9001, ISO 14001, and OHSAS 18001
• Holder of a Certified Document Controller Training Course; ISO 9001, ISO 14001, and OHSAS 18001 Standard Holder of a Certificated training course ISO.
• Excellent communication skills in English both verbal and written and computer literate.