Project Document Controller

Position:
Project Document Controller

Description:

Key behavior:

• Supports the project department.
• Compiles, submits, receives, and stores hard copies and electronic copies of all technical and QC/NOE drawings, reports, procedures, and related information in an orderly manner, following policies and procedures.
• Allocates and controls the document numbering or file name system for the project work.
• Works with precision to ensure that all electronic and hard copy filing is accurate and easily retrievable.
• Responds promptly to requests to retrieve information, conduct information searches, and handle general requests for support from project/department personnel and clients.
• Distributes documents to relevant individuals internally and externally.
• Liaises with clients/suppliers/sub-suppliers when required.
• Oversees both internal and external documents.
• Administers the update of electronic/digital files through the EDMS system or alternative customer/sub-vendor document control systems.
• Manages compiling and submission for final reports (MRS or MOR).
• Accurately updates information as required.
• Files and controls QMS documentation for projects, such as MOC, CRM, RA, CP, etc.
• Sends project-specific meeting invitations internally or externally as requested by the Project Manager and files attendance or minutes of meetings as applicable.
• Files all project costing, extension letters, and variation orders appropriately in the document file server.
• Creates, organizes, and maintains the project-specific folder in the document file server.

Requirement:

• Minimum requirement of Bachelor's Degree or Diploma 3 graduation.
• Minimum of 2 years of previous experience in a similar role.
• Experience with other typical systems for documentation or information updates, such as SAPS, EPICOR, MS ACCESS, etc., would be preferred.
• Fluent in understanding organization-related tools and processes.
• Familiarity with or proficiency in using Microsoft Office (Word, Excel, Presentation) and Adobe Editor, as well as ERP Systems.
• Fluent in business English communication, both written and spoken.

Behavior Competencies:

• Team player with solid communication, and listening skills.
• Quick learner with good analytical skills and problem-solving ability.
• Quick to adapt to new environments and people of varied backgrounds and cultures.
• Organized and reliable, able to work independently.
• A positive and enthusiastic attitude person that can inspire learners and create a motivating learning environment.
• Strong attention to detail and organizational skills.
• Willingness to be placed in Batam.