AlamatWith over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life.
We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities :
Section I JOB DESCRIPTION / PUBLICATION TEXT
PURPOSE OF POSITION
This will be used in the WVI Careers site, and if applicable, advertisements. Please describe the role in 2-3 concise sentences.
Focus on the core of what this role is supposed to achieve. Describe the purpose of this position and how this position contributes to achieving department objectives and the management and performance of others.
The purpose of this position is to ensure the collection of quality M&E data in the THRIVE 2030 program. The Officer will lead the development and implementation of the overall framework for grant M&E in accordance to the design document, donor requirements and M&E Plan.
The officer will develop, pretest and adopt data collection tools, database and M&E System. The officer will lead in impact planning to ensure the achievement of milestones set for priority indicators in the project Performance Framework and additional indicators at different levels of M&E, coherent with the Grant approved proposal.
MAJOR RESPONSIBILITIES
List statements describing the final results of this position and method of accomplishments, and how results / performance are reviewed and measured.
Begin with the most important accountabilities.
Time
Major Activities
End Results Expected
Data Collection and Management
Establish and roll out community-based M&E system
Detailed tracking of the 150,000 participating households
Assist in the development and implementation of data collection tools and methodologies.
Collect, verify, and maintain accurate data related to program activities, participants and outcomes.
Organize and maintain a structured database to store and manage program data efficiently in alignment to the Program results framework / business.
Quality assurance of data at field level
Support utilization of data at field level
- Community based M&E system developed and in place
- Quality assurance enhanced
- Up to date database for the program
- Enhanced capacities of TPs project staff, BSL volunteers and PIU leaders in M&E system / tools
Program Effectiveness
Regularly monitor program activities to ensure they are aligned with the project plan and objectives.
Collaborate with program staff to collect data on program progress, challenges, and successes.
Ensuring the quality of project data collected and provide guidance
Assist in the preparation of regular and reports for internal and external stakeholders.
Support the THRIVE 2030 Program Manager in reviewing progress reports to ensure high quality reports are submitted on time.
Provide leadership in the management of information management system.
Support community review meetings
- Reports submitted timely (monthly management reports, activity reports, quarterly review reports, semi-annual, annual reports
- M&E tools developed and utilised at various levels
- Enhanced capacities of TPs project staff, BSL volunteers and PIU leaders in M&E tools
Data Analysis and Interpretation
Support in the analysis of collected data to identify trends, patterns, and insights.
Help in interpreting data to assess program impact and suggest improvements.
Contribute to the development of data-driven recommendations for program enhancements.
- Up to date M&E systems
- Reports submitted timely (monthly management reports, activity reports, quarterly review reports, semi-annual, annual reports
Capacity Building
Capacity building of BSL volunteers and PIU leaders in data management including digitization
Provide training and guidance to program staff and partners on data collection, monitoring, and Evaluation best practices.
Foster a culture of accountability and learning within the organization.
Suggest ways to facilitate data collection and the flow of data within project field teams.
- Capacity building plan developed and implemented
- Enhanced capacities of TPs project staff, BSL volunteers and PIU leaders in M&E tools and digitization
Stakeholder Engagement
Collaborate closely with program managers, coordinators, and external partners to ensure data collection and reporting are aligned with program objectives.
Participate in meetings and workshops to share findings and insights from Monitoring and Evaluation activities.
Ensure standardization of M&E tools and methodologies across implementing partners
- Enhanced Integration of community Engagement with other stakeholders
- Enhanced working relationship with key partners both at district and community level for programme sustainability
- Improved linkages with stakeholders
KNOWLEDGE, SKILLS AND ABILITIES
List education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.
Minimum education, training and experience requirements to qualify for the position :
List , or required as a minimum qualification for this position.
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training :
- Bachelor degree in Monitoring & Evaluation, Social Science, Computer Science, ICT or related field of study
- At least 2 years’ experience in data base development and management
- Ability to builds and maintain effective relationships, with their team, colleagues, members and external partners and supporters
- Good proficiency in developing and managing databases in an NGO setting
- Good level of proficiency in qualitative and quantitative DATA analysis using statistical packages including SPSS, ODK and Advanced Excel
- Strong written communication skills.
- Willingness to work long hours when required
- Self-motivated, innovative, and able to work under pressure
- Strong drafting and analytical skills
- Excellent communication, networking and interpersonal skills
- Ability to speak English and other Malawian vernacular languages fluently
List additional required as a minimum qualification for this position.
License, registration, or certification required to perform this position :
If applicable, include as a minimum qualification for this position.
Requirement
Effective in written and verbal communication in English.
Preferred Skills, Knowledge and Experience :
List preferred for this position.
Motor cycle rider with a clean riding licence
Working in a cross-cultural environment
List additional preferred for this position.
Preference
Work Environment :
Include travel & work environment details.
Complete Travel and / or Work Environment statements if applicable.
The position requires ability and willingness to travel domestically outside the duty station up to 40% of the time
CORE CAPABILITIES
While all 13 core capabilities are expected of the role, to help the recruiters conduct more effective screening and interviewing of prospective candidates, please select the level for which they will interview.
Then, identify a maximum of 3-4 priority core capabilities that are the most critical for this position.
Select one level. For older versions of Microsoft Word, double-click the checkbox, and then click Checked in order to select the checkbox.
Individual Level
Leadership Level
Organisational Level
Select 3-4 priority core capabilities that are the most critical for this position.
Achieving quality results & service.
Practising accountability & integrity.
Communicating information effectively.
Thinking clearly, deeply & broadly.
Understanding the Humanitarian Industry.
Practising innovation & change.
Demonstrating Christ-centred life & work.
Learning for growth & development.
Maintaining work / life balance & effectiveness.
Building collaborative relationships.
Practising gender & cultural diversity.
Influencing individuals & groups.
Understanding World Vision’s mission & operations.
Section II - POSITION DESCRIPTION QUESTIONNAIRE
ORGANISATIONAL STRUCTURE
Attach organisation chart(s) of the department / division with this position indicated in the chart.
Otherwise, create a chart below using position titles only.
Organisation chart(s) are attached as separate document(s).
Check if this position completes performance evaluation for all subordinates.
Check if this position recommends hiring or termination of subordinate.
WORKING RELATIONSHIPS
List and describe all contacts (do not include your direct supervisor or subordinates) required in order to efficiently accomplish this position.
Begin with the most important contacts. Be specific (e.g. UN leaders, strategic directors or subject matter experts from other NGOs, or other technical specialists from key arenas, etc.)
Contact
within WV or outside WV)
Reason for Contact
Frequency of Contact
Daily, Weekly, Monthly)
Livelihood TP project officers
Day to day implementation of activities
Daily
Program Coordinator
Technical guidance and Support
Daily
Program Manager
Technical guidance and Support and escalate issues that necessitate national-level support
Weekly
Finance & Admin Officer at District level
Petty cash
Weekly
Government Officials at AP Level (AEC)
Coordination & program Sustainability
Quarterly
Other NGOs at AP level e.g. program implementing partners (FCI,VFM, dreamstart Labs, TEVETA, CHIWETO) CBOs and CBO Networks
Collaboration, leveraging of resources and program sustainability
Monthly, quarterly
FREEDOM TO ACT
Describe decision-making responsibilities this position may have that . Specify what actions are necessary in order to facilitate the completion of the specific tasks and how it is reviewed.
Providing technical guidance to BSL volunteers and PIU leaders
Describe any decisions making . Indicate how assignment is given, by what method (verbal or written), by whom, how often, how work is evaluated, and type of guidance available.
- Capacity building of BSL volunteers and PIU leaders
- Procurement of assets
Describe in which this position assign work and how it is reviewed. Indicate how assignment is given, by what method (verbal or written), by whom, how often, how work is evaluated, and type of guidance available.
The position assigns work verbally and written to community volunteers and community level stakeholders
Major Challenges
Identify 2-3 of the most difficult problems this position might encounter. Distinguish between what is typical and what is very challenging and describe how these constraints / challenges can be resolved.
Challenge
Approach / Solutions
Reluctance of community members to implement and adhere to approved government policies
- Lobbying
- Networking and collaboration
- Continuous awareness
Conflicting approaches used by different stakeholders
Collaboration e.g. joint planning
Interpersonal skills
Does this position require the ability to motivate, persuade, or convince others in order to achieve a desired outcomes or success?
If so, provide 1-2 typical examples.
1. Relationship building in working with different stakeholders and fellow staff members
2. Community engagement
3. Stakeholder engagement
Financial Responsibility
Please describe any financial measures that may impact this position. For example, the value of purchases made by a purchasing manager, average monthly accounts receivable figures for the credit manager, etc.
The Officer will be implementing M&E activities hence the need to ensure that all work is done within scope, time and budget
Comments
Please provide additional comments necessary to better understand this position and how it functions.
The position has responsibility for establishing community-based M&E systems and frameworks and making sure that the Program has high quality data, up to date database and quality results.
The officer will build capacity of BSL volunteer on quality assurance and data collection.,
Prepared by (Hiring Manager)
Name
Asimenye Chitika
Title
Livelihoods and Resilience Technical Program Manager
Date
04 / 10 / 2023
ACKNOWLEDGEMENTS :
I agree with the content of this document and that it is an accurate description of the position performed at a fully competent level.
Typed signature with email sent from manager can serve as proof of approval.
Group Director Signature
Title
Date Signed
Reviewed by Business Partner or P&C Director
Typed signature with email sent from BP / P&C Director can serve as proof of approval.
Signature of Business Partner or P&C Director
Title
Date Signed
Accepted by Employee
Signature
Date Signed
