Workplace Coordinator

• Responsible for daily Admin operation and manage same team in case of no Site Manager. (Site 2001 - 6000sqm)
• Event's, ensuring the end user gets the correct information regarding the event to be held, ensuring the end user has coordinated in advance with the BD procurement team.
• Shipment Package, pulls shipment requested order data from the ByteDance system.
• Swag, Gift & Warehouse, ensuring updates of the items within the shipper, ensuring outbound and inbound within the shipper.
• Health Care, Amenities, Stationery & Office Supplies (Consumable’s), Monthly stock.
• Access Card data & issue.
• Ticketing & Meeting room booking, responding to and resolving tickets accurately and promptly.
• Lockers, assisting end user to booking lockers (process register, borrowed, returned.
• VVIP & VIP Guest, assisting client to booking accommodation (Golden bird taxi).
• Office Greenery, managing routine deliveries and schedule maintenance as well as arranging placement of greenery with vendors.
• Pest Control, managing routine maintenance as well as arranging schedule with vendors.
• Disinfectant, managing maintenance as well as arranging schedule with vendors
• Office Cleaning & Cleaner’s: Ensuring office area cleanliness through daily routine inspections. Conducting weekly joint inspections and providing update.
• Parking lot: providing clear information regarding parking subscriptions
• On-boarding / Off-boarding: assisting with onboarding tasks, including preparing welcome gifts and arranging the booking of meeting rooms for new employees (NEOs).
• Assisting with offboarding tasks, such as collecting and handing over building access cards and Gowork/Wework access cards.
• Admin Asset’s List: Record or inventory of assets owned and managed by an administrative department within an organization. These assets can include physical items, equipment, tools, or resources that are used to support the administrative functions and operations of the organization.
• Office Moving: Contribute proactively to arrange office moving.
• Loading Unloading Dock Permit: monitoring the loading - unloading permit process managed by the receptionist/admin coordinator 2 to ensure no steps are skipped.
• Initiative: As coordinator admin 3 is willingness and ability of employees to take independent actions, make decisions, and contribute proactively. 
• Monitoring & ensure storage is cleanness and tidy. 
• Bi-weekly Meeting: Responsible for preparing a concise report summarizing progress, achievements, and any challenges encountered during the week.
• Collaboratively find feasible solutions and offer support to overcome obstacles.

Location:

On-site –Jakarta, Indonesia

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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