Chief Finance Officer

Chief Finance Officer

Indonesia

Trending

Job Description

The Chief Finance Officer of SC Indonesia plays an important role to achieve successful transformation at SC Indonesia, especially in the pathway to be a Full-Member and achieving financial sustainability. The Chief of Finance Officer (CFO) will be expected to:

• Accountability over the Associate Member transformation plans and budgets to be a Full Member, specifically in the area of Finance and IT and related cross-functional areas, to develop a robust financial management systems and procedures;
• Overall accountability in the financial management to have strong financial sustainability strategy;
• Raise brand awareness, profile, and reputation of the organization overall,
• Safeguard and champion child safeguarding both within the organization and externally,
• Identify, monitor, and mitigate financial risk for the organization,
• Ensuring active participation and role in the movement by participating in global and/or regional working groups, projects or moments and sharing of globally relevant knowledge and best practices with the wider organization.

The CFO in his/her capacity will work under the CEO to provide overall leadership, vision, strategic direction and management of Save the Children Indonesia’s financial planning and management across the organisation and ensure the sustainability and viability of the organisation while establishing and embedding a strong financial governance framework. The post holder will be accountable for the planning and execution of the Country Strategic Plan (CSP) including but not limited to financial resources to carry out the CSP. Specifically, he/she is responsible for finance administration, fiscal management, taxation, grant management, and financial and grant reporting, in both emergency and development programming contexts. The scope of responsibilities includes financial management of our programs, fundraising and operations. In this, the post holder will also take into consideration risks to the organisation and ensure it is in compliance with SCI and Save the Children Indonesia policy and legal and regulatory laws.

Working under the CEO, and with other Senior Management Team (SMT), the post holder shares the accountability to build the most positive and affirming work environment possible and ensure that the management, staffing and culture of the organisation are suitably aligned with the mission, evolving goals and strategic ambitions aligned with the Member Accountability Framework and Minimum Performance Standards for a Full Member.

As a member of the SMT, Chief of Finance Officer shares in the overall responsibility for the strategic direction, resourcing, oversight, governance, and coordination of Save the Children in Indonesia within the agreed framework set by the Board of Patrons. He/she has primary authority for the day-to-day management of the organization’s operations as assigned/delegated by the Save the Children Indonesia Board and Management. The post holder will act as a business partner providing strategic and technical advice to SMT so that the organisation is able to deliver sound financial planning, monitoring, management, and financial decisions of all financial aspects of the organisation.

The post holder will ensure that the organisation has a fit-for-purpose, an agile structure and finance-related systems, sound business plan and mechanisms to carry out his/her duties in a high-performing organisation. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Chief Executive Officer (CEO)

Staff reporting to this post:

Direct: Senior Finance Manager, Finance Manager, Accounting Manager

Budget Responsibilities: TBD based on department budget

Financial Approval Authority: refer to Finance Scheme of Delegation Limit

KEY AREAS OF ACCOUNTABILITY:

As a member of the Board of Executive (BoE), adhere to authorities and deliver responsibilities as the Treasurer of the Board of Executives as mandated by Article of Association (AOA) and Bylaws; contribute to ensure governance and compliance with the AOA and Bylaws; and to be fully responsible for the Financial management of Yayasan and for the best interest of children.

• Provide the manual instruction of fundraising and financial procedure, income and expenditure and if needed, to carry out the examination of finance policy in the offices and units of Yayasan organizational activity upon the decision of BoE;
• Responsible of financial planning and management (income and expenditure) to run the organization as stipulated in the Articles of Association, Bylaws and general policy of Yayasan;
• Ensure the compliance to the financial and accounting regulation, standard and procedure both national and international;
• Prepare the financial book and/ or report, and Tax and Audit report of Yayasan
• Ensure the compliance to the fundraising regulation, standard and procedure both national and international; and
• Carry out other duties and responsibilities set forth by the Board of Executive

Leading the Transformation in Finance

Together with the CEO and Chief of People & Transformation, the CFO will work with the Working Group, Chief Program Impact Creation, and the Transform Hub in developing and implementing a strong revenue model that leads to financial sustainability and potential diversification of revenue streams;

Together with the Chief PIC and other SMT, CFO will direct the development of strategy and action plan for financial sustainability strategy, including business plan for financial growth and diversification of revenue streams.

Financial Strategy and Governance

Development of strategic, financially sound budgets and plans contributing to high quality programs and organisation growth:

Develop solid strategy and plan of the finance department to enable SC Indonesia in meeting criteria as the Full Member with continuous financial growth and financially sustainable;

Ensures a sound financial governance framework that is in compliance with SCI and Save the Children Indonesia policy and legal/regulatory laws. Takes the lead in ensuring that the Save the Children Indonesia Board reviews the Yayasan’s financials (including master budget, financial statements and balance sheet review) every quarter and is responsible to update the CEO on any feedback or inputs gathered for review and possible changes;

Direct the development of strategy and action plan to fulfil standard criteria in financial and revenue aspects to be eligible as the Full Member according to the Member Accountability Framework (MAF);

Be a thought leader in working with the CEO, Chief PIC, and other SMT members to develop overall medium and long-term financial strategy and targets to diversify SC Indonesia revenue streams, with detailed target for each channel (traditional donors, corporates, major donors, and individual giving) aligned to the overall strategic direction of the organisation;

Provide solid financial data and analysis in a timely manner, to inform the SMT in decision-making process related to finance and other management aspects of the organization;

Lead on ensuring that there are effective internal processes for the finance department and related functions that have the participation and ownership of all key internal stakeholders;

Providing strategic Finance support on all finance related matters, providing Finance leadership, advice and solutions in analysing financial issues and challenges across the organisation;

Work closely with other departments to ensure that adequate technical Finance inputs are provided and incorporated during development and implementation of all current and existing projects/programmes.

Finance Staff Management and Leadership

Manage the performance of all staff in the finance work area through effective use of the performance management system including the establishment of clear, measurable objectives, on-going feedback, periodic reviews and unbiased evaluations; Coaching, mentoring and other developmental opportunities; Documentation of performance that is less than satisfactory, with appropriate performance improvements/workplans.

Ensure appropriate staffing within Finance Team department.

Ensure that all staff understand and are able to perform their role in an emergency.

Building talents pipeline and clear succession planning to support the delivery of Country Strategic Plan and anticipation of future growth;

Building the team and change leadership: support initiatives to build and maintain a high performing, accountable, motivated team, leading and engaging existing managers while also attracting new talent to the organisation;

Risk Management

Ensure effective internal financial controls to prevent and detect fraud, including with local partners and other key stakeholders. Ensure zero tolerance to fraud by meeting all SCI expected standards such as timely reporting, investigation while considering the local legal provisions. Coordinate and assist the Internal Auditor during any internal or external audits to ensure smooth process and completion;

Identify and effectively manage all key financial risks related to delivering the National Office programme, develop mitigation plans and ensure financial risk management is updated in the risk register and a risk management strategy is in place in the event of a funding gap;

Ensure the Yayasan and SCI are compliant with prevailing taxation regulations.

Develop and regularly update an annual master budget for the NO and ensure transparent, appropriate and efficient cost allocation systems are applied. Ensure that the master budget is presented to the CEO for review and to the Board of Patrons of Yayasan for approval;

Assist the CEO in the management/administration of the National Office resources and its sub-offices including: a) providing effective support and guidance to the SMT and other key programme staff during budget planning and allocation exercises; b) monitoring implementation of donor agreements and resource utilization; and c) highlighting variances, provide all budget holders a monthly update on the budget variance analyses and recommend resolution or reallocation of resources.

Financial Sustainability Plan

Ensure financial sustainability for the organisation through strong financial governance framework, and operates on a sound financial basis:

Working with CEO, Chief PIC and other SMT to develop financial sustainability strategy and governance framework;

Work along with the SMT and relevant project managers in developing plans to meet long-term funding and programming needs including aspects for financial sustainability and diversification of funding sources (include potential for-profit-arm/business unit);

Develops a long term 3-year financial planning strategy (management budget and forecasts) that addresses funding gaps and demonstrates sustainability whilst emphasising efficiency and cost saving measures to ensure the organisation is operating within defined financial operating ratios;

Lead and participate in the development of finance policies and procedures to be able to maintain a well-financially controlled environment in both development and emergency contexts as well as ensuring the implementation;

Management of SC IDN Reserves and Unrestricted Income

Ensure adequate financial reserves management are in place, adopting a risk-based approach to assessing financial reserve needs (including Non-Award Funding) for the development of the organisation and its resource;

Financial Reporting, Control, and Compliance:

With CEO and other SMT, develop annual financial planning and audited financial report to be presented and approved by the Board of Patrons;

Develop a robust financial management system, policies, and process that fit-for-purpose to enable SC Indonesia meeting criteria as the Full Member with continuous financial growth and financially sustainable;

Develops and maintains monthly management accounts and financial statements for both SCI and Yayasan for review by the CEO;

Ensures adequate and timely cash flow monitoring to support the organisation’s needs;

Ensures complete, accurate and up to date accounting records via a financial accounting system (Agresso) that is in compliance with SCI policy;

Manage the National Office financial systems and provide the relevant manager and all budget holders a monthly update on the budget variance analysis;

Ensure with Program Implementation and Support Services Teams that systems are in place for the control of all assets, funds, equipment, property, and facilities; submit timely financial reports to the centre, Regional Office and donors as required;

Ensure that effective systems are put in place, and regularly reviewed, to allow adequate financial management and control including: Financial management of Fundraising operations;

Annual accounts and tax statement preparation;

Accounting and management information systems;

Cash and cash flow management and control in particular gain/losses on currency exchange;

Financial procedures during emergency responses, including meeting all relevant responsibilities in the Rules and Principles for Emergency Response;

Expenditure procedures, especially around procurement;

Documentation of all controls and procedures;

Finance training for staff in the field and partners as necessary;

Availability of funds for sub-offices and the Country Office.

Monitor accurate and timely submission of financial reports and attachments to Members, donors and government regulatory agencies;

Coordinate submission of control reports, respond to findings and recommend resolutions or action plans.

General

Any roles should follow the organization principals as stated in Organization Values and Key Competencies and Key Performance Indicators.

EXPERIENCE AND SKILLS

Essential:

• Extensive years of experience in strategic financial management, including exceptional track record as part of the senior leaderships;
• Master’s degree in financial management, Business, CPA or equivalent degree (CA, ACMA, ACCA) preferred;
• Excellent understanding of business and financial planning, including strategic modelling. Has good analytical skills with the ability to analyse complex financial data and design
• Solid experience and skill in developing institutional financial strategy and plan, with excellent understanding of business and financial planning including strategic modelling;
• Experience in transforming financial management systems, policies, process, with solid understanding of financial systems and procedures in non-profit sector;
• Strong business acumen and the ability to contribute to strategic decisions, ability to think and plan strategically with experience in developing a business plan;eCVHjmL BlOQwg
• Significant experience in managing institutional grants, contracts, and sub agreements with knowledge of major funders guidelines (USAID, EC, etc), with in depth knowledge of grant documentation and compliance issues;
• Ability to present and analyse complex financial data for senior leaderships and produce effective management information in decision-making process;
• Excellent experience of budgeting, budget management, analysis, and reporting with experience of managing and conducting audits;
• Strong communication and interpersonal skills, proven teamwork ability particularly in multi-cultural teams;
• Ability to manage a complex and diverse workload and to work to tight deadlines;
• Ability to build a small, proactive team, motivating staff and working collaboratively with colleagues and providing support and advice as necessary;
• Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies;
• Maintain confidentiality on financial matters of the organisation;
• High sense of personal integrity, discretion and good judgement;
• Commitment to and understanding of Save the Children’s aims, values and principles.
• Excellent written/spoken English and Bahasa Indonesia.

Desirable:

• Experience working in disaster/emergency response preferred;
• Certification in finance, such as Chartered Financial Analyst (CFA) or Financial Planner (CFP).
• Experience in creating social-for-profit arms in NGO;
• Experience in developing and implementing financial sustainability strategy at the NGO.

About Us

BEKERJA UNTUK SEMUA ANAK DI DUNIA.

Save the Children adalah sebuah gerakan global. Save the Children Indonesia adalah bagian dari gerakan global Save the Children yang memungkinkan kami bekerja sama di lebih dari 120 negara di seluruh dunia, mengembangkan kemitraan dengan organisasi lokal , dan menyediakan pelatihan dan sumber daya untuk membangun dan memberdayaan komunitas , di mana ada anak-anak yang membutuhkannya .

Komitmen Kami

Kami akan mengerahkan segala daya untuk menyelamatkan anak-anak .

Cita- cita Kami untuk Anak Tahun 2030

Bertahan Hidup

Tidak boleh ada anak yang meninggal karena sebab yang bisa dicegah sebelum ulang tahun kelima mereka .

Belajar

Semua anak bisa mendapat pendidikan dasar yang berkualitas .

Terlindungi

Kekerasan terhadap anak tidak lagi mendapat toleransi .

Visi Kami

Visi kami adalah membangun dunia di mana setiap anak memiliki hak hidup , perlindungan , tumbuh kembang , dan partisipasi .

Misi Kami

Misi kami adalah menginspirasi munculnya terobosan tentang bagaimana seharusnya dunia memperlakukan anak sehingga tercipta perubahan yang cepat dan bertahan lama dalam hidup mereka .

Nilai-Nilai Kami

Akuntabilitas

Kami menggunakan sumber daya secara efisien dan bertanggung jawab , mencapai hasil yang bisa diukur , dan terbuka pada para pendukung , mitra , dan anak-anak .

Ambisi

Kami menetapkan standar yang tinggi dan berkualitas pada semua hal yang kami lakukan untuk anak-anak .

Kolaborasi

Kami saling menghormati dan menghargai satu sama lain, hidup dalam keberagaman , serta saling bermitra untuk menciptakan perubahan dalam kehidupan anak-anak .

Kreativitas

Kami terbuka terhadap ide-ide baru , adaptif terhadap perubahan , dan berani mengambil risiko yang terukur untuk mengembangkan solusi berkelanjutan bagi dan bersama anak-anak .

Integritas

Kami bercita-cita hidup dengan standar kejujuran dan perilaku yang tinggi , tidak mengkompromikan reputasi kami, dan selalu bertindak atas dasar kepentingan terbaik bagi anak-anak .

Job Info

• Job Identification 4207
• Job Category Finance
• Posting Date 01/16/2024, 04:35 AM
• Apply Before 01/30/2024, 04:35 AM
• Locations CO - Jakarta Indonesia Main Office