Commercial & Logistics Coordinator | Doka Indonesia

Doka is a world leader in providing innovative formwork solutions and services in all areas of construction. The company is also a global supplier of well-thought-out scaffolding solutions for a varied spectrum of applications. With more than 160 sales points and logistical facilities in over 60 countries, Doka has a high-performing  distribution  network  for  advice,  customer  service  and  technical  support  while  ensuring equipment is provided swiftly – no matter how big the project. Based from its headquarters in Amstetten, Austria, Doka employs 6,800 people worldwide and is a company of the Umdasch Group, which has stood for reliability, experience and trustworthiness for more than 150 years.

As a customer-focused organisation, Doka understands that its greatest assets are its employees, which is why Doka is consistently looking for talented professionals who are keen to develop their career in this challenging industry.

Recognised as the fourth most populous nation and third largest democracy, Indonesia is a country in rapid development. Equipped with a population of just under 250 million spread across an archipelago of 17,000 islands, Indonesia has witnessed extensive economic reform which has driven both its development and appeal as a destination for foreign direct investment.

Currently valued at approximately $234.6 billion in 2021, Indonesia’s construction market Is expected to grow at a rate of more the 4 percent between 2023 – 2026, the majority of which is focused towards developing or rehabilitating its existing infrastructure. With many of the world’s leading construction stakeholders already present, Doka Indonesia continues to extend the brand’s excellence in engineering and formwork solutions, while adding considerable value to a country with increasingly sophisticated standards and expectations.

As a resident in Indonesia, you will always be a short distance from some of the world’s most untouched beaches, as well as luxury destinations including Bali, Lombok, Moyo Island and Sumba.

Doka Indonesia is currently looking for a Commercial & Logistics Coordinator who will be responsible for all Commercial & Logistics aspects of a project after successful contract closure.

If you are passionate about your work, have an inner drive to succeed and a desire to learn and grow from your experience, this could be the perfect next challenge for you.

Reporting to the Country Manager Doka Indonesia, this position requires an enthusiastic individual who understands the Commercial & Logistics processes in the construction industry and manage the efficient execution of all related activities. This position is based in Indonesia.

Commercial

• Responsible for the coordination and control of order cycles and deliveries.
• Check conformity of offer versus LPO from clients.
• Ensure accurate invoicing and resolving of credit requests arising during the project period.
• Ensure clients’ enquires are managed in a timely manner
• Check material list availability & timely communication to logistics department.
• Ensure client satisfaction by professionally coordinating all deliveries/returns.
• Ensure accurate and correct handling of Discos II (in-house order processing system)
• Adhere to reporting deadlines.
• Create and file all related correspondences and reports.

Logistics

• Ensure efficient execution of imports (including monitoring and local clearance)
• Coordinate inbound and outbound container shipments with yard operations
• Create relevant documentation (pro-forma invoices, packing lists, CoO) for exports
• Ensure correct customs duty payments for shipments leaving Indonesia borders
• Organise and monitor external reconditioning of Doka material
• Archive all import, export and purchasing documents
• Check invoices and posting in Discos II (including allocation of clearing charges)
• Coordinate and manage deviations including creation of complaints and follow-up
• Support month-end closing (e.g. customs duty calculation, invoice posting)
• Execute administrational logistics tasks as and when required
• Support the annual full stock take
• Other tasks upon request of Country Manager Doka Indonesia

• Must have Diploma/Degree in Business, Supply Chain or Logistics related studies.
• Minimum five (5) years of experience in the related position. Working experience in construction industry is a plus.
• Knowledge of commercial and logistics processes
• Analytical skills and technical proficiency
• Excellent proficiency in English and Bahasa Indonesia
• Well organized and efficient
• Pro-active and solution/target oriented, and with high level of integrity
• Ability to work in a team environment on standard and major projects.