AlamatJob Description:
We are seeking a highly organized and experienced Executive Secretary to provide administrative support to our executive team at Passion Jewelry Group. The Executive Secretary will play a crucial role in ensuring the smooth functioning of the executive office and supporting the day-to-day operations of our retail company.
Key Responsibilities:
- Provide high-level administrative support to the executive team, including the CEO, COO, and other senior executives.
- Manage executives' calendars, schedule meetings, appointments, and travel arrangements
- Prepare and distribute correspondence, memos, reports, and presentations on behalf of the executives..
- Screen phone calls, emails, and other correspondence, handling inquiries and requests as appropriate.
- Coordinate and organize executive meetings, including preparing agendas, taking meeting minutes, and distributing follow-up actions.
- Organize and maintain electronic and physical files, records, and documents for the executive team
- Assist with special projects and initiatives as assigned by the executive team.
- Provide personal assistance to executives as needed, including managing personal appointments, errands, and other tasks.
Qualifications:
- Proven experience as an Executive Secretary, administrative assistant, or similar role, preferably in a corporate environment.
- Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Strong written and verbal communication skills, with a professional and diplomatic demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Discretion and confidentiality in handling sensitive information and communication.
- Ability to work independently with minimal supervision and as part of a team.
- Bachelor's degree in Business Administration, Office Administration, or a related field is preferred.
