Office Assistant For Architecture Firm

We are a dynamic Architectural and Engineering firm in search of a skilled and detail-oriented Office Assistant to enhance our team. In this position, you will be responsible for carrying out diverse administrative duties. Ultimately, your timely and individualized assistance to executive members will contribute to our business's increased efficiency.

Qualifications:

• Possession of a bachelor's degree in Architecture is mandatory.
• Proficient in reading and writing fluent English and effective verbal communication with customers and employees.
• Residency in Bandung is required.
• Previous experience as an Architecture/Interior Design/Construction consultant is a valuable advantage.
• Ability to travel domestically and internationally.
• Excellent proficiency in MS Office, Tech savvy, and proficient with programs like Adobe, Photoshop, Indesign, and AutoCAD.
• Outstanding organizational and time management skills.
• Familiarity with office gadgets and applications (e.g., e-calendars and copy machines).
• Excellent verbal and written communication skills.
• Demonstrates discretion and maintains confidentiality.
• Positive mindset, energetic, eager to grow in the profession, self-motivated, and passionate.

Key Responsibilities:

• Act as the point of contact among executives, employees, clients, and external partners.
• Work on marketing & other projects given by the executives.
• Manage information flow in a timely and accurate manner.
• Coordinate executives' calendars and schedule meetings.
• Arrange travel and accommodation.
• Fulfill the role of an office manager by monitoring office supply inventory.
• Format information for internal and external communication, including memos, emails, presentations, and reports.
• Record meeting minutes, screen and direct phone calls, and distribute correspondence.
• Organize and maintain the office filing system.

What We Offer:

• Competitive salary packages.
• Opportunities for professional development and career growth.
• A collaborative and supportive work environment.
• Yearly bonus.