AlamatJob Description
At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
Boeing is looking for a Personal Executive Assistant (EA) to theCountry Managing Director (MD) of Boeing in Indonesia based in Jakarta. The Personal EA reports directly to and supports the Managing Director. The Personal EA has complete responsibility for various administrative functions. The position is required to work with strict confidentiality, discretion, and limited supervision. The Personal EA will execute a broad range of administrative and facilitative responsibilities and have the skillset, sensitivities, acumen, demeanor, and composure to represent the office of the Managing Director.
Want more jobs like this?
Get Account Management jobs in Jakarta, Indonesia delivered to your inbox every week.
Position Responsibilities (include, but not limited to):
The successful candidate will perform the following duties:
Office of the Managing Director
- Maximize the Executive's work schedule by maintaining a dynamic business calendar for meetings, events, visits, and visitors in a multi-time-zones scenario.
- Manage internal meetings, including one on ones with staff and core team reviews. Keep the Managing Director updated on changes and or requests for meetings.
- Compose correspondence for and on behalf of the Managing Director and perform all related duties as required. Have the maturity to appreciate the level of contact and maintain the suitable style, content, and presentation.
- Complete responsibility for Executive office visitors. Business itineraries, external meetings, internal events, and social agenda with related logistics and communication.
- Prepare for, support, and maintain various meetings with related filing and paperwork requirements.
- Preparation of material for Managing Director's office presentations, including collation of data, creation of slides, and execution at business meetings.
- Prepare a wide range of confidential reports, correspondence, memos, minutes, agendas, or other documents, and coordinate action that needs to be taken in relation to these.
- Control and manage itineraries for the Managing Director for business and personal travel. Ticketing, hotel, local transportation and meeting schedules.
- Preparation of expense accounts and business expenses of Managing Director and the extended team in a timely manner and ensure follow through with reimbursements and filing. Respond to audit questions through closure.
- Maintain an updated 'Contacts' file for the Managing Director; manage business card files and ensure timely mailing - both internal and external - on key events that warrant special communications.
- Anticipate and prepare material required for conferences, meetings, internal reviews, Executive briefings, candidate interviews, and scheduled telephone and conference calls.
- Provides assistance to collect, compile and maintain data/information on action items, matters requiring follow-up, and provide visibility of status to stakeholders.
- Respond to changing business needs when required. Duties and responsibilities are subject to change per management requirements.
External/Internal Relationship Management:
- Cultivate and maintain good working relationships with external offices, Private Secretaries, and Executive Assistants of senior industry leaders, Chambers of Commerce, US Embassy, organizations, and key ministries in the Government.
- Build and maintain a network with Personal EA's of senior customers, industry, and Government stakeholders across the region.
- Effectively working with the Boeing team members by developing and using collaborative relationships to facilitate accomplishing work goals.
Organization and Coordination:
- Co-ordinate to keep the extended office team integrated through periodic leadership and all employee all-hands meetings.
- Support Boeing Global Engagement program.
- Support university engagement.
- Support employee engagement and team building activities.
Basic Qualifications (Required Skills/Experience):
- Proficiency in English as a primary language for written and verbal communication.
- Proficiency in Bahasa Indonesia.
- Excellent inter-personal skills, transcending all levels.
- Excellent organizational skills, effective multi-tasking and ability to meet tight deadlines.
- Flexibility to ever changing schedules and requirements.
- Maintain extreme confidentiality under any situation and/or development.
- Managing the Managing Director's office with appropriate social skills, presence and etiquette for senior visitors and customers.
- Superlative drafting skills, along with accompanying transcription abilities.
- Excellent computer skills and ability to manage Outlook, Excel and PowerPoint effectively.
- Prior experience of working / coordinating with senior Government officials and/or private sector executives.
- The successful candidate should have extensive experience working with senior managers and executives, preferably at a multinational company.
Typical Education & Experience:
Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 5 or more years' related work experience or an equivalent combination of education and experience (Bachelor's degree and 3+ years' work experience).
Relocation:
Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.
Other job related information
- This requisition is for an international, locally hired position in Jakarta, Indonesia. Benefits and pay are determined at the local level and are not part of Boeing U.S.-based payroll and will commensurate with experience and qualifications and in accordance with applicable Indonesian law.
- Employment is subject to the candidate's ability to satisfy all Indonesian labor and immigration formalities.
- Work arrangement : This position is 100% onsite, however, there is flexibility for remote work as agreed upon by the MD. Especially when the MD is on travel or out of the office.
Equal Opportunity Employer:
We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
We have teams in more than 65 countries, and each person plays a role in helping us become one of the world's most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.
