Senior Office Operational Manager

 persyaratan sebagai berikut:

Oversee the administration of campus functions. Direct and monitor the daily office operations, including

but not limited to public information, student services and instructional support, business services and

general accounting, schedule preparation, attendance/timekeeping and personnel/payroll; schedule

installation, maintenance, and repair of equipment.

 2. Supervise and train assigned staff; evaluate and document performance of classified staff; recommend

disciplinary action when necessary. Establish standards of work performance; organize, schedule, assign, and

review work; provide work direction and technical guidance for campus staff and ensure adequate coverage

adjusting for absences and timely work flow. Interview and recommend the hiring of clerical personnel.

 3. Serve as liaison between the campus administrator(s) and management and other District staff, the general

public, business and industry, legislators, and other outside sources. Develop, promote, and maintain

effective communication, positive working relationships, and public relations with community groups,

legislators, and representatives of the media as appropriate and all levels of contacts in transactions related to

the assigned campus. Exercise considerable judgment in the answering of inquiries, scheduling meetings,

conveying information, resolving problems, and directing people to proper person or department for

resolution of issues.

4. Develop and recommend procedures related to campus human resources activities. Develop campus forms

and orientation for payroll functions, hiring process, instructor substitute tracking, class-pre-registration, and

general office operations. Disseminate information and interpret District and program policies and

procedures for staff, students, and the public.

5. Provide administrative support in special projects; perform special studies and coordinate special projects as

requested; prepare special reports and other materials as directed. Conduct research and compile data and

other information.

6. Serve as confidential secretary to the campus administrator, performing a wide variety of difficult and

complex administrative and secretarial duties and operational duties requiring careful coordination and

administration, while relieving the campus administrator of routine administrative details. Discuss and review

calendar and events daily with campus manager/administrator to assure timely and appropriate coordination

of office activities. Arrange travel and reservations for staff members for meetings and conferences.

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10/2016

7. Operate computers and business-related software, including word processing, spreadsheets, and databases to

prepare a variety of correspondence, reports, and other materials. Supervise staff computer files and

protocol.

8. Provide clerical and technical support to supervisor and campus or department; perform or advise on the

more responsible clerical and technical work. Independently design, develop, prepare, produce, input,

assemble, and distribute agendas, correspondence, reports, manuals, and in-service information presentations;

review and proof documents and records for accuracy, completeness, and conformance to applicable rules

and regulations.

9. Establish and maintain complex, interrelated filing systems; maintain payroll and personnel records for

academic and/or classified staff; maintain special confidential correspondence and personnel and

administrative files.

10. Assist with budget development and preparation and monitor program/campus budgets; recommend budget

revision and expenditures for office personnel or administrative services operations, capital outlay, and office

supplies. Review periodic budget reports to compare actuals against forecasts; provide explanation of

variances and make budgetary transfers as necessary.

11. Screen, greet, and direct visitors, faculty, and staff; screen telephone calls; provide information and/or refer to

appropriate staff member; resolve complaints and sensitive issues with students, staff, and the public; refer to

administrator as necessary.

12. Order and maintain office supplies and equipment; maintain inventory records of supplies and equipment.

Maintain control of keys to campus facilities; issue keys and security codes to authorized personnel; collect

keys as necessary to maintain security of facilities. Approve designated administrative purchases; monitor and

authorize budgets and office expenditures; process payments for purchases and contracts; monitor and

maintain foundation, trust and contingency accounts.

13. May represent department on District committees; provide in-service training area of specialty. Serve on

District committees related to area of function.

14. Perform related duties as assigned

kualifikasinya:

Analytical and statistical principles.

Applicable sections of California Education Code.

Basic accounting/bookkeeping.

Basic principles and procedures of operating a variety of computer systems and software.

Community College organization, operations, policies, terminology, rules, programs, and objectives.

Computer information systems concepts, operations, capabilities, and application; budget

implementation; personnel and financial management.

Computer applications, including word processing, spreadsheets, and databases.

District collective bargaining contracts.

District organization, operations, policies, and objectives.

English usage, grammar, spelling, punctuation, and vocabulary.

Interpersonal skills using tact, diplomacy, and courtesy.

Modern office practices, procedures, and equipment, including computer hardware and software.

Office management.

Operation, procedures, and precedents of the campus to which assigned.

Oral and written communications skills

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