Admin Officer

Requirement: 

• Minimum Bachelor’s degree from any major
• Minimum 2 years of experience admin
• Have knowledge in General Ledger & Finance Reporting
• Have a good Organization skill, Communication skill, Analytical skills & Problem solving skills

Job Description: 

Finance

• Ensure that all payments to external parties are made in accordance with TOP (Terms of Payment).
• Review the invoices received and monitor Account Payable processing.
• Maintain the accuracy of historical payments data and records. 
• Verify and calculate all extensions and totals on invoices.
• Pays third parties by scheduling and preparing checks.
• Track all payments and expenditures, including payroll, purchase orders, invoices and statements.
• Maintain copies of vouchers, invoices or correspondence necessary for files.
• Submit and analyze Account Payable Aging report.
• Reconcile bank statements.
• Provide support in audit and tax preparation related to payments. 

Account Payable

• Make invoices in the accounting system.
• Responsible for invoice data collection.

Account Receivable

• Collect on past due accounts
• Handle customer’s collection issues
• Archiving payment documents systematically.
• Updating AR Aging data and registering payments in the accounting system

Vendor Management

• Prepare documents needed for shipping 
• Update vendor’s contract expiry, renewal and quotation negotiation.

Insurance

• Negotiate settlements.
• Prepare datas and documents needed for claim
• Resolve claims in a timely manner
• Communicate with customers for claim, return and rejections of goods 
• Collaborate with insurance provider (if any) to process the claims

General Ledger

• Ensure the completeness of supporting documents and fulfillment of the SOP for all transactions posted
• Conduct audits to maintain truthful and precise data in documents
• Collaborate with internal departments to gather, analyze, and interpret relevant financial information
• Ensure that data supports budgeting and forecasting requirements

Profit

• Conduct negotiation with vendor and customer to meet the best price