Hr & Accounting Assistant

HR - Duties and Responsibilities :

• Maintains accurate and up-to-date employee files.
• Leads recruitment efforts by posting job openings, forwarding qualified candidates to hiring managers, scheduling interviews, conducting interviews, communicating with candidates and checking applicant references; 
• Creates offer and rejection letters for position candidates; 
• Handles onboarding of new employees
• Maintains human resource records by recording new hires, transfers, terminations, changes in job classifications and merit increases; 
• Assists with employee disciplinary or performance issues when needed;
• Arranges employee mandatory training programs, such as safety and technical training;
• Monitors, responds to and files unemployment claims; 
• Updates existing job descriptions and partners with department heads in the creation of new job descriptions; 
• Records employee statistics
• Revises organizational chart as needed;
• Creates a master HR schedule calendar for implementation dates (HR Plan);
• Assists with instituting direct initiatives of the Strategic Plan as it pertain to human resources; 
• Acts as a first point of contact for employees who have questions or complaints; 
• Maintain payroll processing system and records
• Fulfills any additional responsibilities assigned by management.

Accounting - Duties and Responsibilities: 

• Prepares accounts receivable deposits, assists in billing preparation documentation, and records billings 
• Assists in monthly payroll preparations, including maintenance of employee payroll records in Financial Edge and tax submissions. 
• Assists with payroll functions, including processing, correcting processing errors, and distributing check stubs. 
• Prepares and files quarterly and annual tax reports. 
• Helps to research, reconcile and post accounts payable and prepares payments for vendors 
• Assists in general ledger maintenance, monthly reporting to HQ and financial statements
• Fulfills any additional responsibilities assigned by management.

Education and Experience

• Bachelor’s degree from four-year college or university; 
• One to two years related experience and/or training;

Skills and Abilities

• Excellent communication skills, both verbal and written
• Proficient in MS Office (Word, Excel, PowerPoints, Office and Frontline)
• Work independently with a minimum of supervision 
• Strong organizational and problem-solving skills 
• Ability to handle multiple tasks simultaneously 
• Solid accuracy and attention to detail