Purchasing Officer

About the school

For more than fifty years, the Nord Anglia School Jakarta has offered a high quality international education to children aged from 1.5 to 12 years on an attractive, green campus located in a quiet residential district of South Jakarta (Kemang – Ampera Raya) in Indonesia. Since May 2017, NAS Jakarta has been a proud member of the Nord Anglia Education family of schools. offering an outstanding programme to both expatriate and Indonesian children. With 30 nationalities in our community, we value our diversity and strong reputation as a friendly, welcoming school.  

About Nord Anglia Education

At Nord Anglia Education, our schools shape a generation of creative and resilient global citizens who leave our schools with everything they need for success – whatever they choose to be or do in life. 

When it comes to creating memorable learning experiences both within and beyond our classrooms, our passionate staff are experts in their academic and commercial professions and play a vital role in the world-class experience our schools provide. 

We educate more than 75,000 students in 33 countries. Our 87 schools in Asia, the Middle East, the Americas and Europe form our diverse global family.

About the role

We are now looking for an outstanding Purchasing Officer to join our team. You must be fluent in both English and Bahasa Indonesian with proven experience in purchasing.

The closing date for applications is Friday 16th February 2024, although we reserve the right to pursue good applications as soon as we are ready.

We offer a professional working environment and an attractive remuneration and benefits package. Initial contracts are for one year with an immediate start date or as available.

Our staff love working for Nord Anglia Education. But don’t just take it from us – hear more from them.

Safeguarding

All post holders in regulated activity (having regular unsupervised contact with children) are subject to appropriate national and international vetting procedures including satisfactory criminal record.

Qualifications/Training

• Degree in business administration, management, finance or related field preferred.

Experience / Knowledge / Skills

• 3-5 years of relevant experience in purchasing
• Solid knowledge and understanding of purchasing processes, policy and systems.
• Proficient user of Microsoft 365 and of accounting software

Personal Attributes

• High levels of personal integrity
• Conscientious and able to focus on completing work to a consistently high standard
• Flexible with a positive approach to work
• Excellent organizational and time-management skills; high attention to detail
• Ability to work to tight deadlines and able to prompt others to ensure deadlines are achieved
• Adaptable to working in a fast paced, ever changing environment
• Ability to work under pressure and remain calm
• Proactive and willing to take on multiple tasks
• Self-motivated and enthusiastic
• Able to work independently
• A team player, willing to help and be flexible
• Continually strive for improvement

KEY RESULT AREA 
Engagement and Interaction 

• Communicate promptly and politely with parents, staff and suppliers/vendors. 
• Follow up with suppliers/vendors to ensure goods or services are delivered on time. 
• Keep parents and staff updated on the status of orders. 

Purchasing

• Ensure orders are efficiently received, approved and processed using the school's purchasing platform
• Identify reliable suppliers/vendors and conduct regular reviews of existing and potential suppliers/vendors.
• Obtain quotes (where appropriate), and source goods or services within budget and with due consideration given to quality.
• Establish preferential agreements with suppliers/vendors.
• Check that delivery of goods or services matches the orders.

Management of Resources 

• Ensure rooms and cupboards where resources are stored are well-organised and tidy. 
• Monitor stock levels and report needs to senior leaders in a timely fashion. 
• Manage the relationship with the school's uniform supplier including communications, online ordering systems, stock and distribution of the school's uniform. 
• Maintain the school's Fixed Asset register.

PERSONAL SPECIFICATIONS — Skills Knowledge and Experience 

• Good organizational skills in terms of document preparation, contract administration and filing systems
• Good computer skills and proficiency in using MS Office, especially MS Excel. 
• Ability to collate, analyse and interpret statistical information
• Ability to present information clearly and concisely.
• Excellent communication skills for liaising with parents and staff. 
• Good level of English for both verbal and written communication. 

Personal Attributes 

• High levels of personal integrity
• Conscientious and able to focus on completing work to a consistently high standard 
• Flexible with a positive approach to work 
• Excellent organizational and time-management skills; high attention to detail 
• Ability to work to tight deadlines and able to prompt others to ensure deadlines are achieved 
• Adaptable to working in a fast paced, ever changing environment
• Ability to work under pressure and remain calm 
• Proactive and willing to take on multiple tasks 
• Self-motivated and enthusiastic 
• Able to work independently 
• A team player, willing to help and be flexible
• Continually strive for improvement

Other . 

• Must hold a current Enhanced Criminal Records Bureau Disclosure or equivalent for countries lived in outside of the UK. 
• A commitment to safeguarding and promoting the welfare of all pupils. All Nord Anglia employees are required to undertake regular child protection training 
• All staff are required to manage effective personal development as part of the school's commitment to invest in staff as the key resource in the organization. 
• All staff must ensure that they meet their statutory responsibilities regarding Health and Safety, Cyber Security, Equal opportunities and other relevant legislation, and should conform to the professional and ethical requirements as an employee of Nord Anglia Education.

We are ambitious for our students, our people and our family of schools. We believe that: 
There is no limit to what every person can achieve.

• Creativity and challenge help us get better every day.
• Learning should be personalised. 
• Unique global opportunities enhance the learning experience.

The NAE Commitment 
At Nord Anglia Education, we work every day to inspire our schools, our students and our employees to be the best they can be, and we are ambitious for them all to achieve more than they thought possible in their personal, social and academic endeavours. Within our family of schools, this aspiration is underpinned by a commitment to always act with respect, integrity, openness, courage and ambition. These qualities are the foundation of how we approach our work and roles within NAE and are shared by everyone in our global family.