Assistant Project Officer Maff Gap Project

Job Description

Project for Enhancing the Understanding of GAP by Japan-ASEAN Partnership

TERMS OF REFERNCE

of

Assistant Project Officer

Broad Statement of Function

Under the direct supervision of the PC, the Assistant Project Officer shall assist to manage and

monitor the implementation of “Project for Enhancing the Understanding of GAP by Japan-ASEAN

Partnership”. This project will be implemented for three (3) years, commencing from April

and ending in March 2025.

Primary Responsibilities

Responsible to provide appropriates technical and administrative support with respect to the

Project.

1. Liaise inside ASEAN Secretariat and between ASEAN Secretariat, relevant

government entities, and target entities on the activities of the Project.

2. Assist in project implementation including coordination of project activities.

3. Draft correspondences on matters pertaining to the implementation of the Project.

4 . Coordination with counterparts on financial processing and preparation of related documents,

5. Assist in conceptualizing, formulating, appraising, implementing and monitoring the activities

of the Project.

6. Maintain records and documentation on the activities of the Project.

7. Assist in bookkeeping of the Project budgets.

8. Assist logistic work for activities related to the Project and project staffs.

9. Assist in procuring necessary office supplies.

10. Support other tasks related to the Project assigned by the PC.
Competencies

1. Demonstrated ability to support tasks and work flows, with proven accuracy under

pressure and in adherence to deadlines.

2. Ability to develop technical skills and knowledge in the relevant area of project

implementation.

3. Demonstrated ability to develop and maintain sound working relationships with

stakeholders.

4. Ability to multi-task and perform tasks outside the usual job scope

Qualification Requirements

Education: Minimum Bachelor degree in agriculture, food industry, economics, international

relations, Japanese or related field from a reputable university.

Work Experience: Experience of office work in related field is desirable.
Languages: Good oral and written communication skills in English, including experience

in cross- cultural environment and international settings. Personnel with Japanese ability

and who are motivated to study Japanese is positively evaluated.

General qualifications: Competency in computer skills with adequate knowledge of Microsoft

Office tools (Word, Excel, Power Point) and Outlook where relevant to the position.

Remuneration

Successful candidate will be offered a monthly salary of a minimum of USD 700, inclusive of

all allowances. A probationary period of six (6) months shall be applied. Upon successful

completion of the probationary period, the candidate will be confirmed until 31 March 2023.

The contract shall be renewed on an annual basis on the results of the performance review.

How to apply:

Send your application to asean.hr@asean.org highlighting your suitability and potential

contribution to the position together with a detailed CV, certified true copies of educational

certificates and transcript for Bachelor or Master degree, and complete ASEC Employment

Application Form attached with a recent photograph. Please copy furnish your application to Ms.

Amalia Agustina at amalia.agustina@asean.org

Applications sent without ALL the documents mentioned above will NOT be considered. Please

indicate on the subject heading: Application for Project for Enhancing the Understanding of

GAP by Japan-ASEAN Partnership.

Application documents should reach the ASEAN Secretariat by 31 January 2022.

The Selection Committee’s decision is final and only shortlisted candidates will be notified.