Ga Administration Staff

Responsibilities:

• Petty Cash Management: Handle petty cash funds, including disbursement, recording, and reconciliation. Ensure transactions are documented and funds are used efficiently.
• Office Supplies Management: Oversee the inventory of office supplies, place orders to replenish stock as needed, and ensure the timely distribution of supplies to all departments.
• Travel Expenses Report Audit: Review and verify travel expense reports submitted by employees for accuracy and compliance with company policies. Process reimbursements in a timely manner.
• Package Delivery Management: Coordinate the receipt and dispatch of packages. Ensure accurate tracking and timely delivery of all incoming and outgoing parcels.
• Name Card Production: Manage the design, ordering, and distribution of business cards for employees as per company standards and employee specifications.
• Expatriate Permit Extension: Assist with the administrative processes related to the extension of expatriate work and residence permits, liaising with relevant government bodies and ensuring compliance with local immigration laws.
• Vendor Relations: Maintain relationships with vendors and service providers, ensuring that the organization receives high-quality services and goods at competitive prices.
• Administrative Support: Provide general administrative support including filing, scheduling, and supporting internal events or meetings as required.
• Compliance and Documentation: Ensure all activities comply with legal, regulatory, and company policy requirements. Maintain accurate and organized records for all transactions and processes.

Requirements:

• A Bachelor's degree from any major
• Min 2 years experience in related field
• Proven experience in an administrative role, preferably with exposure to general affairs and petty cash management.
• Strong organizational and planning skills, with the ability to prioritize tasks effectively.
• Excellent attention to detail and problem-solving skills.
• Good communication and interpersonal skills, with the ability to interact with employees at all levels.
• Proficiency in office software (e.g., MS Office) and familiarity with administrative systems.
• Knowledge of local regulations regarding expatriate permits is highly desirable.

Skills:

• Efficient time management and the ability to handle multiple tasks simultaneously.
• Strong negotiation skills for vendor management.
• Adaptability to changing priorities and office needs.
• Initiative and independence in carrying out responsibilities.