AlamatWhat you'll do:
Vendor Management:
- Implements effective sourcing of suppliers with the use of the internet, company sites, referrals, etc.
- Ensures competitive price by comparing market price and efficient negotiation.
- Conducts bidding for big projects.
- Maintains strong relationships with vendors.
Quality Procurement
- Verifies purchase requisitions by comparing items from previous transaction; clarifies unclear items to requestor; recommends alternatives.
- Prepares purchase orders by verifying specifications and price; obtains recommendations from suppliers for substitute items; obtains endorsement and approval from Admin Supervisor and Managers.
- Obtains purchased items by forwarding orders to suppliers; monitors and expedites orders.
- Authorizes payment for purchases by forwarding receiving documentation.
- Monitors and coordinates supplier’s schedule to ensure all items are delivered on time.
Administrative Tasks
- Maintains procurement records such as items or services purchased, costs, delivery, product quality or performance, and inventories.
- Prepares purchase orders or bid requests.
- Maintains monitoring such as price, cost-saving, payment requests, credit card transactions, etc.
- Monitor and process vendors' statements of accounts or billing charges / manage communications and non-communication accounts concerns.
- Maintains a filing system in the purchasing sub-team and updates appropriate records when required.
Special Tasks
- Processes working permits of Japanese staff within the SLA.
- Provides consistent update on the status of existing working permits and new applications, and coordinates with Japanese staff as necessary.
- Collates the application requirements, and ensures their completion.
Other tasks which may be assigned.
