Executive Secretary

• Scheduling the executive appointments, maintaining an events calendar and sending reminders.
• Maintained and organize Director’s calendar for appointments, meeting and travels.
• Drafting business letters and keep accurate records.
• Managed and arranged expenses report, for a reimbursement payment, such as entertaining the Director's client, paying the Director's medical bills, and making a cash advance.
• Supervised and produced material for the business's social media pages, including Instagram stories and feeds.
• Arranged and managed office activities such as the company’s anniversary event, Director’s Birthday surprises, Management meetings, The company's event is related to gathering all employees, etc.
• Organize meeting with C-Level member or other external parties.
• Handle all incoming and outgoing correspondence (e-mails, letters, packages).
• Maintain executive documents and ensure information is well organized and can be accessed whenever needed.
• Answer phone calls, take notes/message.
• Maintain good relationship with the executive and clients.

Minimum Qualifications:

• Minimum 3-4 years of proven work experience as a secretary or personal assistant.
• Experience in managed company social media such as content reels, feed Instagram and company events.
• Proficient in Microsoft Office.
• Able to communicate in English (Spoken & Written).
• Having great communication and proactive attitude.
• Excellent in administrative, teamwork and time management.