Executive Secretary

Job Responsibility

• Maintain the Board of Directors’ agenda and assist in planning appointments, board meetings, conferences, etc.
• Attend meetings, take minutes, and follow up with each PIC.
• Handle and prioritize all outgoing or incoming correspondence (phone calls, e-mail, letters, packages) for BOD, including ordering flowers, cakes, or other items for partners or family and the details of the arrangement.
• Provide support at corporate events as MC (general meeting of shareholders, public expose, etc.).
• Make travel arrangements for BODs and employees, including to assist with any issue or ad-hoc needs that need to be handled.
• Preparing and reporting petty cash and cash advance expenditures for the operational needs of the Board of Directors.
• Translating letters and documents to and from English.
• Handle confidential documents, ensuring they remain secure.

Job Requirement

• Min. Diploma in Secretarial Studies
• Min. 5 years’ experience as Executive Secretary with exposures supporting Director level
• Familiar with secretarial tasks
• Good computer skills (MS Office)
• Good Communication in English (both written & verbal)
• Able to handle multiple tasks at one time with tight deadlines
• Excellent organizational, time-management, and problem-solving skills