Document Control Coordinator

As a Document Control Coordinator, you will play a crucial role in ensuring the accuracy, integrity, and accessibility of organizational documents. You will be responsible for managing the lifecycle of documents, from creation to archiving, and ensuring compliance with regulatory standards and internal policies. Your attention to detail and organizational skills will be vital in maintaining efficient Document Control processes. 

Responsibilities: 

•  Establish and maintain Document Control procedures and systems to ensure efficient handling of documents. 
• Review documents for accuracy, completeness, and compliance with relevant standards and regulations.
• Coordinate the distribution, retrieval, and archival of documents, both electronically and in hard copy.
• Implement version control procedures to manage revisions and updates to documents.
• Train staff members on Document Control procedures and best practices.
• Serve as the point of contact for document-related inquiries and provide support to internal stakeholders. 
• Monitor document storage systems to ensure proper organization and accessibility of documents. 
• Conduct periodic audits to verify compliance with Document Control procedures and identify areas for improvement.
• Collaborate with cross-functional teams to streamline document workflows and improve efficiency.
• Stay informed about changes in regulatory requirements related to Document Control and implement necessary updates. 

 
Job Requirements: 

•  Bachelor's degree in a relevant field such as business administration, information management, or related discipline. 
• Proven experience in Document Control or records management, preferably in a regulated industry such as healthcare, pharmaceuticals, or manufacturing.
• Strong understanding of document management systems and electronic Document Control tools. 
• Familiarity with regulatory standards such as ISO 9001, ISO 13485, FDA regulations, or other industry-specific requirements.
• Excellent attention to detail and organizational skills, with the ability to manage multiple tasks simultaneously. 
• Proficiency in computer applications, including Microsoft Office Suite and document management software.
• Effective communication skills, both verbal and written, with the ability to interact with individuals at all levels of the organization.
• Analytical mindset with the ability to identify process improvements and implement solutions. 
• Ability to work independently and collaboratively in a fast-paced environment. 
• Strong commitment to maintaining confidentiality and integrity in handling sensitive documents.