Personal Assistant To Coo

Job Desc

To assist the COO with his daily personal matters and business operations such as:

• Dealing with correspondence; letters, memos, translation, minutes of meetings, and reports; as well as receiving incoming calls and making calls for the COO.
• Organize the COO’s incoming and outgoing emails/documents as a priority.
• Ensure all important pending approval of the President Director & COO get done in time and immediately pass the message to the COO.
• Managing databases and filing systems.
• Arranging business & family trips such as accommodation and transportation for the COO, family, and visitors;
• Ensure all the needs of the COO are available and appropriate (AC, stationery, drinks, lunch, etc.) and maintain the cleanliness of the COO & secretary's room.
• Carry out procedures of guest welcoming and preparing the meeting with external parties;
• Another task assigned by the COO
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Competence

• Proven work experience as a Personal Assistant
• Outstanding organizational and time management skills
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communication skills both in Bahasa & English
• Discretion and confidentiality
• Accuracy and attention to detail
• Up-to-date with the latest office gadgets and applications
• Knowledge of office management systems and procedures