General Affair & Facility Management Specialist

Requirements:

Minimum Bachelor’s degree in any major

Minimum 3 years of experience in General Affair or Facility Management

Preferably having experience working in logistic company or agency, handle salvage & damage assets & office equipments

Having experience in Project Management will be a plus point

Having a good detail in maintain office cleanliness.

Job Desc:

Accommodation Management and Assets Maintenance

• Organize meetings, business trips, flights, and catering for employees in need to ensure the events go well as planned.
• Provide goods for sick employees, such as fruits, vitamins, and medicine.
• Provide gifts for vendors/customers for important occasions.
• Manage and monitor driver & cleaning service daily activities to keep them on track.
• Manage over the office work environment and office products: Office supplies (Office Desks, Chairs, Lockers and, etc.), leased equipment (Printer, water purifier), fixed assets, IT facilities, etc.
• Monitor company’s assets by checking the availability and conditions regularly to ensure their availability for use.
• Develop a company’s standard operating procedure for goods and services and make sure that employees are well informed to avoid unalignment.

Relationship Management

• Create effective internal communication to enhance the employee experience and avoid any employee from being uninformed on all matters in the company.
• Handle employee complaints by responding and addressing them quickly to ensure they can continue their work hassle free.
• Handle gathering/bonding activities for all departments.

Payment

• Responsible to pay the vendors on time to avoid loss.
• Record company’s asset purchase by documenting invoices.
• Approve employee’s petty cash/reimbursement that have been approved by Account Payable.