Personal Assistant

A Personal Assistant (PA) typically carries out administrative work on behalf of one individual, unlike an administrator who tends to look after a team. This individual is usually a manager or executive in a commercial, not-for-profit or public sector organisation. The role of a PA is to free an executive’s time from administrative duties so that they can spend maximum time on strategic tasks.

Responsibilities:

• acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager’s attention
• managing diaries and organising meetings and appointments, often controlling access to the manager/executive
• booking and arranging travel, transport and accommodation
• organising events and conferences
• reminding the manager/executive of important tasks and deadlines
• typing, compiling and preparing reports, presentations and correspondence
• managing databases and filing systems
• implementing and maintaining procedures/administrative systems
• liaising with staff, suppliers and clients
• collating and filing expenses
• miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit.

Requirements and skills

• Require 1 to 2 years in an administrative role
• Proven work experience as a Personal Assistant
• Strong interpersonal skills
• Tech-savvy and experience with word processing and email programs
• Proactive approach to problem-solving
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organizational and time management skills
• Up-to-date with the latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree
• PA diploma or certification would be considered an advantage
• Applicants for this position should be able to relocate/live in Bali.

• Tersedia jam fleksibel
• Diperlukan 1 tahun pengalaman kerja yang relevan untuk posisi ini
• Pelamar harus memiliki KTP
• Tanggal mulai kerja: 20 February 2024