Personal Assistant To Bod

Qualifications:

1. A minimum of a Bachelor's degree in Secretarial or Office Administration.
2. At least 2 years of experience as a Personal Assistant to the Board of Directors (BOD).
3. Proficient in scheduling BOD meetings, both internally and externally.
4. Strong communication skills and active communication to bridge information between the director and the internal company, communicate about activities every day.
5. Analytical thinking can carry out an analysis of a given job and make sure that the information received is credible. Keep the messenger mentality of only forwarding messages/information received, but analyzing the integrity of the information.
6. Have responsiveness, initiative, integrity, and confidence
7. Placement: HO Jakarta

You Will Do :

Manage Meeting :

• Organize and schedule BOD meetings with external and internal parties.
• Ensure the availability of BOD members for meetings.
• Create Minutes of Meeting (MoM) for each meeting.

Manage Document :

• Maintain and organize documents systematically.
• Scan and archive documents according to their types.
• Properly store and categorize documents.

Manage Activity :

• Ensure all the personal needs of the director, unrelated to company matters, are met promptly.
• Arrange accommodation and travel bookings when required.
• Schedule the driver's availability as per the director's needs.

Administrative Tasks :

• Pre-review documents requiring the director's approval.
• Handle notarial processes if necessary.
• Receive, record, and manage incoming and outgoing mail.

Bridge Information :

• Act as a liaison to convey information related to the director's activities to the internal company.
• Ensure relevant information is communicated accurately.

Handle Petty Cash :

• Manage petty cash responsibly and maintain proper records.

This Personal Assistant job opportunity offers a dynamic role in a professional environment, providing essential support to the Board of Directors. If you meet these requirements and qualifications, we invite you to submit your job application.