Personal Assistant To Head Of Sales

As a Personal Assistant to the Head of Online & Offline Sales in the luxury retail industry, your role is crucial in providing seamless administrative support, leveraging your understanding of the luxury market. You will be the right-hand person to the Head of Sales, managing details with precision, analyzing data, and ensuring the timely execution of critical tasks. This role requires a proactive and organized individual capable of handling a variety of tasks in a fast-paced sales environment. 

Job Description

• Assist Head of Sales in daily working.
• Manage administrative schedule, making appointments, task-reminder, prepare supporting documents, data management and filing, provide general assistance, and support any task that Head of Sales needs.
• Efficiently manage the executive’s calendar, scheduling and prioritizing tasks related to GPM analysis, inventory valuation, and other deadlines.
• Handle communications with a high level of professionalism and understanding of industry nuances.
• Utilize strong analytical instincts to analyze sales data, GPM trends, and inventory values.
• Provide insights and recommendations based on data analysis to support strategic decision-making.
• Follow up on critical deadlines, including GPM analysis, inventory valuation, monthly reporting, commission reports, and event-related tasks.
• Compile post-event reports, highlighting key metrics and areas for improvement.
• Prepare detailed and accurate monthly reports, commission reports, and other relevant documents.
• Liaising with clients, suppliers, and other staff (follow up deadline schedule cross-division, follow up pending list request with clients/vendors/partners).
• Prepare documents including correspondence, reports, drafts, memos and emails.
• Handle sensitive information with the utmost confidentiality and discretion.

Requirements:

• Bachelor's degree in Business Administration, Marketing, or a related field.
• Proven experience as an executive or Personal Assistant in the luxury retail industry.
• Minimum 1 years experiences as Personal Assistant to Executive Level, or relevant experience (preferably in e-commerce industry)
• In-depth understanding of the luxury retail market, trends, and customer expectations.
• Strong instinct & ensuring accuracy in data analysis and reporting.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proactive approach to problem-solving and task execution.
• Collaborative mindset with the ability to work effectively in a team.
• Maintain a high level of professionalism, understanding the demands of the luxury retail environment.