Coordinator I - Procurement

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

JOB TITLE: COORDINATOR I - PROCUREMENT

KEY RESPONSIBILITIES:

• P e r fo r m a d m i n i s t r a t i v e a n d ope r a t i o nal s up p o r t a c t i v i t i e s for the P r o c u r e m ent te a m to e n s u r e an ef f e c t i v e ope r a t i o n of t he f un c t i on. S uppo r t s e n i or l e v e l ma n ag e r s and s upe rv i s e ot h er c l e r ic al s taff. P o ss e ss es ad v an c ed c om p uter ski ll s a l o n g w i th t he a b i li ty t o t r a i n othe r s on sys tem u s a g e an d d a il y a c t i v i ty o pe r a t i o n .
• Comply with HSSE policy, procedures and legislation performance of duties.
• Perform general clerical duties such as such as maintaining general files, typing, data entry, completing and processing standard purchasing forms, preparing correspondences, arranging meetings with vendors and internal stakeholders, fielding telephone calls and other general office duties etc.
• Coordinate and schedule internal and external meetings and appointments as requested.
• Prepare periodic reports including ISL, PO log and any other reports as required etc
• Act as the point of contact for all information including calls, emails, appointments, etc.. as and when directed by the manager.
• Assist in the arrangement of travel itineraries for Business Trips.
• Arrange stationary resources for the project procurement team.
• Review and Validate employee travel expense reports against supporting documents and coordinate with accounts and project management for the approval and process of the claim.
• Follow up on all office activities as and when requested by supervisor.
• Update vendor database, including all new vendor details and changes in any existing vendor particulars.
• Prepare and post RFQ documents with all attachments.
• Prepare Letter of Award (LOA), Purchase Order (PO) and Change Orders (CO) as and when requested by the Procurement Engineer.
• Operate Microsoft office applications and any other IT related software required for business operation.
• Prepare and compile project review meeting reports as and when requested by the supervisor.

ESSENTIAL QUALIFICATIONS AND SKILLS:

• B a c h e l or i n S c i en c e or C o mme rc e or A r ts w i t h 10 y e a r s r e l e v ant e x pe ri en c e p r efe r a b l y i n E P C - Oi l & G a s i n d u s t r y or i n t he c o n s t r u c t i on i ndu s t ry .

#LI-MS1

Additional Information