Secretary & Ga

Requirement:

• Bachelor’s Degree in any major.
• Working experience as a Personal Assistant/Secretary for min. 2 years.
• Excellent organizational, time-management, and problem-solving skills.
• Detail oriented, good communication skill, and well grooming.
• Advanced Ms. Office skills.
• Proficient English skill both spoken and written.

Responsibilities:

• Manage the schedule and agenda for the activities of the Board of Directors or Board of Commissioners in the company's internal and external agendas following the direction of the Directors or Commissioners concerned.
• Prepare, including drafting if necessary, review, revise, and finalize official outgoing letters according to the direction of the Board of Directors and or Board of Commissioners and ensure the intended party receives the letter.
• Assisting the BOD in preparing Board meeting materials, meeting submission timeline and deadlines as well as coordinating include attending meetings, takes minutes and follow up pending actions.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings.
• Prepare and perform accommodation and transportation such as: itinerary, ticket, visa and hotel booking of Director in order to facilitate in conducting their business activities.
• Make minutes of meeting (Minutes of Meeting) at each Board of Directors Meeting and document them properly.
• Responsible for correspondence and communication with internal and external parties.
• Responsibility to Coordination to Building Management in maintenance building 
• Responsibility for Procurement and Purchasing request other Department (such: IT Equipment, Office Stationery, Kitchen necessities)
• Corporate gifts