(Fmcg) Mandarin Executive Secretary

About the Company:

Our client was a pioneering startup from Jakarta's leading conglomerate specializing in technology, transportation, and coffee retail, offers premium food products like jelly, pudding, and yogurt. Recognized for its exceptional quality in the FMCG sector, the company primarily focuses on B2B partnerships, catering to supermarkets and store retailers, ensuring that every bite resonates with uncompromised quality and innovation.

We're seeking an organized and dedicated Executive Secretary to support our Director, serving as an indispensable ally in our mission to redefine dessert experiences globally.

Key Responsibilities:

• Schedule, coordinate, and monitor the Director’s appointments, meetings, and travel arrangements, ensuring no overlaps or conflicts.
• Act as a liaison between the Director and internal departments as well as external partners, ensuring timely communication.
• Prepare, manage, and archive important documents, reports, and presentations, upholding the company's confidentiality standards.
• Organize, attend, and minute board or managerial meetings, providing detailed summaries and action points.
• Handle incoming and outgoing correspondence, manage office supplies, and assist with the planning of company events or initiatives.
• Take on additional tasks or projects as requested by the Director, showcasing flexibility and adaptability.

Requirements:

• Bachelor's degree in Business Administration or related field.
• Minimum of 3 years of experience in an executive support role.
• Proficiency in office software.
• Exceptional organizational and multitasking skills.
• Strong verbal and written communication skills in Mandarin and Bahasa Indonesia.
• Discretion with sensitive information and a high level of professionalism.